Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to establish an auditor's certificate in the amount of $122,005.00 for the purchase of a Mini Track Hoe for the Division of Water. This purchase will be made through the City of Columbus Purchasing Office. All bids will be obtained and contract awarded in compliance with the relevant provisions of the Columbus City Code, Chapter 329. This ordinance will set up all of the funding required to enter into contract with the vendors on an as-needed basis. Competitive bids will be solicited and opened by the Purchasing Office, obtained through any current universal term contract, or state term contract as authorized by ordinance number 582-87. The new equipment will replace aging equipment used by the Division of Water.
The list below outlines the equipment expected to be purchased as soon as possible as a result of this ordinance:
Mini Track Hoe - Estimated expenditure: $122,005.00
FISCAL IMPACT: $122,005.00 is budgeted and available from within the Division of Water Operating Budget, Fund 6000 to meet the financial obligations of this expenditure.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow purchase of equipment needed to keep the Division of Water operations running efficiently for the health and prosperity of City of Columbus citizens.
Title
To authorize and direct the Director of Finance and Management to establish an auditor's certificate in the amount of $122,005.00 for the purchase of equipment for the Division of Water; to authorize and direct the Director of Finance and Management to enter into contract for the purchase of equipment on behalf of the Division of Water; to authorize the expenditure of $122,005.00 from the Water Operating Fund. ($122,005.00); and to declare an emergency;
Body
WHEREAS, it is necessary that the Director of Finance and Management set up a certificate in the amount of $122,005.00 for the purchase of equipment for the Division of Water; and
WHEREAS, it is necessary that the Director of Finance and Management enter into contract for the purchase of equipment on behalf of the Division of Water; and
WHEREAS, the Division of Water Operating Budget, Fund 6000 has the ability to meet the financial obligations of this expenditure; and
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various equipment for the Division of Water in accordance with the relevant provisions of the Columbus City Code, Chapter 329 or use State Term Contracts authorized per Ordinance No. 582-87; and
WHEREAS, brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition; and
WHEREAS, it is necessary to authorize the expenditure of $122,005.00 from the Division of Water Operating Budget, Fund 6000; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract in order to allow purchase of equipment needed to keep the Division of Water operations running efficiently, for the immediate preservation of the public health, peace, property and safety; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish an auditor's certificate in the amount of $122,005.00 for the purchase of equipment for the Division of Water.
SECTION 2. That the Director of Finance and Management is hereby authorized to enter into contract for the purchase of equipment on behalf of the Division of Water in accordance with the relevant provisions of the Columbus City Code Chapter 329 or using State Term Contracts authorized per ordinance number 582-87.
SECTION 3. That the brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the expenditure of $122,005.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Division of Water Operating Fund 6000, object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 7. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Finance and Management.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.