Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the following Universal Term Contract Purchase Agreements listed below for the Division of Water, Distribution Maintenance Section.
The supplies purchased from the contracts will be used to replenish materials used for daily operating and for water line projects.
This ordinance also authorizes the transfer of funds between object classes within the Water Operating Fund to align budget authority for this and other purchases.
Current UTC Purchase Agreements:
Supplies, Parts, and Equipment
Mainline Repair Parts (Ferguson Enterprises, Inc. & Core & Main LP)
Mainline Hydrants (Ferguson Enterprises, Inc. & Core & Main LP)
Mainline Couplings (Ferguson Enterprises, Inc. & Core & Main LP)
Sewer & Water Pipe (Ferguson Enterprises, Inc.)
Main Valves, Boxes (Ferguson Enterprises, Inc.)
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $500,000.00 is budgeted and needed for this purchase. $3,200,000.00 will be transferred between object classes within the Water Operating Fund. There is sufficient budget authority available in the 2023 Water Operating Fund's Budget to fund the transfers.
$1,637,118.85 was spent in 2022
$1,048,363.51 was spent in 2021
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to align budget authority with projected expenditures and to provide for the timely purchase of critical supplies and materials. Price increases for these supplies and materials are trending much higher than was anticipated at the time of budget submission.
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of materials & supplies for the Division of Water, Distribution Maintenance Section; to authorize the expenditure of $500,000.00 from the Water Operating Fund; to authorize the City Auditor to transfer $3,200,000.00 between object classes within the Water Operating Fund to allow for the purchase of critical supplies and materials; and to declare an emergency. ($3,200,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of materials & supplies; and
WHEREAS, it is necessary to authorize the expenditure of $500,000.00, or so much thereof as may be needed, for critical materials & supplies that are used for various daily operations and water line projects throughout the City of Columbus; and
WHEREAS, the Division of Water has a need to transfer $3,200,000.00 between object classes within the 2023 Water Operating Fund's Budget. Funds for these transfers have been identified and are available in Object Class 03 (Services); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to transfer appropriation between object classes within the Water Operating Fund and authorize the expenditure of funds to allow for the timely purchase of critical supplies & materials; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of materials & supplies.
SECTION 2. That the transfer of $3,200,000.00 or so much thereof as may be needed, is hereby authorized between object classes within Fund 6000 Water Operating Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $500,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6000 (Water Operating), object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.