Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, for professional engineering services for the NPDES Stormwater Permit Wet Weather Monitoring Project. The City's Stormwater NPDES permit requires the City to monitor discharges from its municipal separate storm sewer system (MS4) during wet weather events. The permit specifically requires the City to monitor wet weather discharges from three city outfalls once each quarter. Monitoring services performed under this project will allow the City to meet its permit obligations.
2. ENGINEERING CONTRACT AWARD: Stantec Consulting Services was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." A notice of requests for proposals appeared in the City Bulletin on April 21, 2012, April 28, 2012, May 5, 2012, May 12, 2012 and May 19, 2012. Proposals were submitted by the due date of May 25, 2012. Two consultants submitted Technical Proposals for this project: Stantec Consulting Services. and S&ME, Inc.
Upon review of the Technical Proposals, the offerors have been ranked using criteria specified in City Code, and other criteria, specifically: competence of the offeror to perform the service, past performance of the offeror, estimated hours and rates, the feasibility/quality of the proposed project approach, location of the office performing work, ability to perform expeditiously, and contracted backlog of work with the Department.
The city's latest Stormwater NPDES permit, issued by Ohio EPA, became effective on May 1, 2012. The permit requires that stormwater outfall monitoring tasks associated with this project be initiated six (6) months from the effective date of the permit and continue throughout the permit monitoring and reporting period (2013-2018). The Division proposes to enter into contract with Stantec Consulting Services for the entire scope of services and associated project implementation. The overall cost of this project is $780,587.25 with $250,000.00 being requested under this legislation. The Division anticipates requesting future additional budget appropriations for this contract through future contract modifications, which are allowable through contract language and based on funding availability to cover the total overall cost of this project throughout the 2013-2018 contract period.
3. FISCAL IMPACT: $250,000.00 is needed for the first year and is budgeted in the 2012 Storm Water System Operating Budget.
$200,000.00 is needed for the second year and is requested in the 2013 Storm Water System Operating Budget. The contract's remaining $330,587.25 will cover the fiscal years 2014-2018 and will be requested as part of the Storm Water System Operating Budget in 2014.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Stantec Consulting Services for NPDES Stormwater Permit Wet Weather Monitoring for the Division of Sewerage and Drainage, Stormwater and Regulatory Management Section, to authorize the expenditure of $250,000.00 from the Storm Water System Operating Fund. ($250,000.00)
Body
WHEREAS, The City's latest Stormwater NPDES permit, issued by Ohio EPA, became effective on May 1, 2012. The permit requires that Stormwater outfall monitoring tasks associated with this project be initiated six (6) months from the effective date of the permit and continue throughout the City's permit monitoring and reporting period; and
WHEREAS, Requests for Proposals were received and opened on May 25, 2012 for engineering services for the NPDES Wet Weather Monitoring Project; and
WHEREAS, based on the evaluation of the proposals, the division of Sewerage and Drainage, Stormwater and Regulatory Management Section selected the best proposal submitted by Stantec Consulting Services; and
WHEREAS, the results of this project will attempt to characterize the seasonal types and levels of chemical constituents that are discharged from the City's storm sewer system; and
WHEREAS, the contract language allows for contract modifications which funding will be requested in the Stormwater System Operating Budgets in fiscal years 2013 and 2014; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the NPDES Wet Weather Monitoring Project, for the preservation of the public health, peace, property, and safety; now therefore.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with Stantec Consulting Services, 1500 Lake Shore Dr. Ste 100, Columbus, OH 43204, for NPDES Stormwater Permit Wet Weather Monitoring for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That future contract modifications, as allowed by the contract specifications, will be funded through requests in the fiscal year 2013 and 2014 Stormwater System Operating Budget.
SECTION 3. That the expenditure of $250,000.00 or so much thereof as may be needed, be and the same hereby authorized from the Stormwater System Operating Fund, Fund No. 675 OCA675002, Object Level 1: 03, Object Level 03: 3339.
SECTION 4. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.