Explanation
Background:
This legislation authorizes the Director of Technology to enter into two contracts with Gudenkauf Corporation, for the installation of an underground fiber optic pathway to be built which encompasses the removal of City cable in an AT&T duct system, the cleaning of the duct, and installation of fiber optic innerduct in preparation for fiber optic cable installation at two City locations, 724 Woodrow Ave. and 1111 East Broad Street. The 724 Woodrow Ave. fiber project will provision fiber and network services to the newly located Police Property room, currently under construction, and the planned Crime Lab. It will also provide network connectivity for security cameras for this location. The 1111 East Broad St. fiber project is necessary for the redundant fiber optic connectivity between the City Data Centers for Citywide Disaster Recovery capabilities.
The Department of Technology (DoT) exercised due diligence by completing the competitive bid process in compliance with Columbus City Code Section 329. A formal bid was prepared and posted on the City's solicitation web site; while the bid was posted the Department held a pre-bid meeting, of which eight (8) contractors attended. The bid proposal for the Woodrow Ave. project includes a ( $55,000 fixed contingency, and a $5,000 allowance for AT &T associated fees) and the East Broad St. project includes a ($25,000 fixed contingency, and a $5,000 each allowance for AT &T and CFN associated fees) to be expended in the event that service work is required to complete the project. The total bid amount received from each bidder (listed below) includes the contingency and allowance amount previously identified.
724 Woodrow Ave. fiber project location:
On Thursday April 26, 2012 @ 2:00pm, the Department of Technology received and opened eight (8) bids associated with SA004323; 1. Elect General ($167,775.00), 2. Echo 24 ($229,702.00), 3. The Fishel Co. ($209,243.18), 4. J. Daniel Co. ($241,324.93), 5. Gudenkauf Corp. ($134,860.00), 6. CTS Construction ($393,824.00), 7. Jess Howard ($258,285.00), and 8. Prime Tech ($198,910.00).
1111 East Broad St. fiber project location:
On Thursday April 26, 2012 @ 1:00pm, the Department of Technology received and opened eight (8) bids associated with SA004324; 1. Elect General ($73,405.00), 2. Echo 24 ($121,457.00), 3. The Fishel Co. ($85,052.63), 4. J. Daniel Co. ($146,583.91), 5. Gudenkauf Corp. ($72,635.00), 6. CTS Construction ($164,991.00), 7. Jess Howard ($129,921.00), and 8. Prime Tech ($88,395.00).
After reviewing the bids for both fiber project locations, it was recommended that the award be made to Gudenkauf Corporation for both project locations, in the amount of $207,495.00, as they were the overall lowest, responsive and responsible bidder per specification for both project locations: 724 Woodrow Ave. fiber project in the amount of $134,860.00 and 1111 E. Broad St. fiber project in the amount of $72,635.00.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact:
Funds for these two projects totaling $207,495.00 have been budgeted and are available within the Department of Technology, Information Services Division, Capital Improvement Bond Fund from within the Connectivity Project (Project No#: 470046-100000).
Emergency:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
Contract Compliance:
Vendor Name: Gudenkauf Corporation C.C.#: 31-0908234 Expiration Date: 05/28/2012
Title
To authorize the Director of the Department of Technology to enter into two contracts with Gudenkauf Corporation for the installation of an underground fiber optic pathway to be built which encompasses the removal of City cable in an AT&T duct system, the cleaning of the duct, and installation of fiber optic innerduct in preparation for fiber optic cable installation at two City locations, 724 Woodrow Ave. and 1111 East Broad Street., the installation of fiber optic cable and related services; and to authorize the expenditure of $207,495.00 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency ($207,495.00)
Body
WHEREAS, the Department of Technology has a need to establish contracts for services to be provided for the installation of an underground fiber optic pathway to be built which encompasses the removal of City cable in an AT&T duct system, the cleaning of the duct, and installation of fiber optic innerduct in preparation for fiber optic cable installation at two City locations, 724 Woodrow Ave. and 1111 East Broad Street that will provision fiber and network services to the newly located Police Property room, currently under construction, the planned Crime Lab and allow redundant fiber optic connectivity between the City Data Centers for Citywide Disaster Recovery; and
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process in compliance with Columbus City Code Section 329; and
WHEREAS, after reviewing the bids received from solicitation (SA004323 and SA004324), it was recommended that the award be made to Gudenkauf Corporation for both fiber project locations, in the amount of $207,495.00, as they were the overall lowest, responsive and responsible bidder per specification for both fiber project locations: 724 Woodrow Ave. for $134,860.00 and 1111 E. Broad St. for $72,635.00; and
WHEREAS, the bid proposal for the Woodrow Ave. project includes a ( $55,000 fixed contingency, and a $5,000 allowance for AT &T associated fees) and the East Broad St. project included a ($25,000 fixed contingency, and a $5,000 each allowance for AT &T and CFN associated fees) to be expended in the event that service work is required to complete the project; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediate necessary to authorize the Director of Technology to enter into two contracts with Gudenkauf Corporation, for the installation of an underground fiber optic pathway to be built which encompasses the removal of City cable in an AT&T duct system, the cleaning of the duct, and installation of fiber optic innerduct in preparation for fiber optic cable installation at two City locations, 724 Woodrow Ave. and 1111 East Broad Street, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology now and is hereby authorized to enter into two contracts with Gudenkauf Corporation, for the installation of an underground fiber optic pathway to be built which encompasses the removal of City cable in an AT&T duct system, the cleaning of the duct, and installation of fiber optic innerduct in preparation for fiber optic cable installation at two City locations: (1) 724 Woodrow Avenue, in the amount of $134,860.00 and (2) 1111 East Broad Street, in the amount of $72,635.00. The total amount to be expended via this ordinance with Gudenkauf Corporation for both fiber projects is $207,495.00 which includes contingency funds and allowances funding for AT & T and CFN associated fees to be expended for required services that will be provided in order to complete the projects.
SECTION 2. That the expenditure of $207,495.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|SubFund: 002|Project Name: Connectivity|Project OCA Code: 470046|Project No.: 470046-100000(carryover)|Obj. Level 1: 06|Obj. Level 3: 6649|Amount: $134,860.00 (724 Woodrow Ave. Fiber Project)
Div.: 47-02|Fund: 514|SubFund: 002|Project Name: Connectivity|Project OCA Code: 470046|Project No.: 470046-100000(carryover)|Obj. Level 1: 06|Obj. Level 3: 6649|Amount: $72,635.00 (1111 East Broad St. Fiber Project)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.