Explanation
This legislation authorizes the Director of Finance and Management to establish a purchase order for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center for a TV Step Van 16' Diesel - Evolution Series with related equipment from The Safety Company dba M Tech Company. This equipment is used to provide video of the various sanitary and stormwater lines to determine maintenance and repair needs and to inspect the lines.
The Division of Sewerage and Drainage currently operates (5) five Cues inspection trucks. Another manufacturer would not be compatible with the software, camera, and transporter equipment that is shared between the trucks. In addition, the division has a factory trained Electronic Systems Technician that repairs the Cues electronics, cameras, and transporter equipment. A copy of the State of Ohio, State Term Schedule is attached to this legislation. The purchase of this equipment will be in accordance with the current State of Ohio, State Term Schedule (STS), Index # STS670, Schedule #800001 which expires on March 31, 2014.
The City of Columbus does not include this equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process. The funding requested on this legislation is based on a quote dated November 29, 2012 and is the State of Ohio, State Term Schedule pricing. The quotation is on file with the Purchasing Office. Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, these vehicles incorporate engines that will emit fewer emissions than the older units that they are replacing. The vendor listed below is not certified with MBE/FBE status.
Emergency legislation is being requested to expedite replacement of a TV Step Van that was recently involved in an accident that occurred on Friday, November 23, 2012 and cannot be repaired.
SUPPLIER: The Safety Company dba M Tech Company (26-1443913) Expires 4/20/14
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This purchase was not budgeted by the Department of Public Utilities for 2012; however, expenditures will be reprioritized to accommodate this expenditure without increasing the existing budget.
No similar expenditures in 2010 or 2011.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase for a TV Step Van 16' Diesel - Evolution Series with related equipment in accordance with a State of Ohio, State Term Schedule with The Safety Company dba M Tech Company for the Division of Sewerage and Drainage, and to authorize the expenditure of $192,207.07 from the Sewer Operating Fund; and to declare an emergency. ($192,207.07)
Body
WHEREAS, a TV Step Van 16' Diesel - Evolution Series with related equipment is required by the Division of Sewerage and Drainage to provide video of the various sanitary and stormwater lines to determine maintenance and repair needs and to inspect the lines; and
WHEREAS, this equipment is used to provide video of the various sanitary and stormwater lines to determine maintenance and repair needs and to inspect the lines, and
WHEREAS, the City of Columbus does not include this equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process, and
WHEREAS, funding is based on a quote dated November 29, 2012 from The Safety Company dba M Tech Company and the quoted prices reflect State of Ohio, State Term Schedule pricing, and
WHEREAS, an emergency exists in the usual daily operation of the city, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order in accordance with the terms, conditions of current State of Ohio, State Term Schedule (STS), Index # STS670, Schedule #800001 which expires on March 31, 2014, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with The Safety Company dba M Tech Company for the purchase of a TV Step Van 16' Diesel - Evolution Series with related equipment for the Division of Sewerage and Drainage, in accordance with State of Ohio, State Term Schedule (STS), Index # STS670, Schedule #800001 which expires on March 31, 2014.
Section 2. That the funding for this legislation is based on a quote dated November 29, 2012 from The Safety Company dba M Tech Company and the quoted prices reflect State of Ohio State Term Schedule pricing.
Section 3. That the expenditure of $192,207.07 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650:
OCA: 605089
Object Level 1: 06
Object Level 03: 6652
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.