Explanation
Background: Ordinance No. 1051-2008 was passed by Columbus City Counsel on July 21, 2008. This Ordinance authorized the Public Service Director to enter into a contract for the Seventh Avenue water line improvements.
Contract Number EL008507 was initially established with Columbus Asphalt Paving Inc. The contract number had to be cancelled as it was set up incorrectly. When the Transportation Division tried to re-encumber the funds, it was discovered that appropriation and actual cash did not align.
Therefore, the Department of Public Utilities, Division of Power and Water requests that the City Auditor's Office appropriate the amount of $68,201.00 so it will align with actual cash, and the Transportation Division can re-establish funds needed for the project.
Fiscal Impact: Project Number 690236 in the Water Works Enlargement Voted Bonds Fund will have increased appropriation of $68,201.00.
Title
To authorize and direct the City Auditor's Office to appropriate $68,201.00 to align with actual cash; and to authorize the expenditure of $6,062.75 to allow the Transportation Division to re-establish funds needed for the Seventh Avenue water line improvements project; within the Waterworks Enlargement Voted Bonds Fund; for the Division of Power and Water. ($6,062.75)
Body
WHEREAS, Ordinance No. 1051-2008 was passed by Columbus City Counsel on July 21, 2008 authorizing the City of Columbus to enter into a contract for the Seventh Avenue water line improvements project; and
WHEREAS, the Transportation Division incorrectly established contract number EL008507 and when funds were to be re-encumbered, there was insufficient appropriation authority; and
WHEREAS, additional appropriation needs authorized by City Council in order to align with actual cash; and
WHEREAS, additional funds are needed by the Transportation Division to re-establish construction inspection services needed for the Seventh Avenue water line improvements project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize and direct the City Auditor to increase the appropriation authority needed for Project Number 690236 within the Water Works Enlargement Voted Bonds Fund, for the Seventh Avenue water line improvements project; for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to increase the appropriation authority for the Seventh Avenue water line improvements project; in the Waterworks Enlargement Voted Bonds Fund, Fund Number 606, Department/Division Number 60-09, Project Number 690236, OCA Code 642900, Object Level Three 6629, amount of $68,201.00; for the Department of Public Utilities, Division of Power and Water.
SECTION 2. That $68,201.00 is hereby appropriated and that the expenditure of $6,062.75 is hereby authorized as follows: Division of Power and Water, Dept./Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project 690236, OCA Code 642900, Object Level One 06, Object Level Three 6629.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.