Explanation
1. BACKGROUND:
This legislation authorizes the Public Service Director to enter into a professional engineering services contract with H.R. Gray & Associates, Inc. for purposes of providing the preliminary engineering services required to coordinate the City's roadway and underground utility infrastructure capital improvement projects that are scheduled for the RiverSouth District, that is generally bounded along the east side of the Scioto River, Broad Street to the north, High Street to the east, and Mound Street to the south.
These contract services are necessary to combine and coordinate a comprehensive schedule of private development, roadway improvement, and vitally important and aging underground utility infrastructure projects (see Attached Project Listing). This contract will ensure that the proposed construction plans are properly planned, scheduled, and implemented in a manner to save time and money, and to minimize the disruption and inconvenience to the businesses, pedestrian and vehicular traffic in this busy downtown area.
The H.R. Gray & Associates Contract Compliance number is CC 590918189 which expires 6/24/2008.
2. PROCUREMENT INFORMATION:
The basis for selection of the chosen professional engineering services firm: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Public Service Director received technical proposals on August 31, 2007 from H.R. Gray & Associates, Inc.; MS Consultants, Inc.; PMA Consultants, Inc., and EdArch Associates, Inc. These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration the committee recommended, and the Public Service Director concurred, that H.R. Gray & Associates, Inc. be selected to provide the preliminary engineering services for various downtown roadway and underground utility infrastructure projects.
3. FISCAL IMPACT:
This contract will incorporate the requisite preliminary engineering services necessary to coordinate the planned and proposed roadway improvements for the Public Service Department, Transportation Division and the sanitary sewer and waterline rehabilitation/replacement improvements for the Department of Public Utilities.
Due to the fact that the actual size and scope of the proposed projects have not been fully developed , it has been determined necessary to allocate the funding of the initial contract award equally between the Divisions of Transportation, Sewerage and Drainage and Power and Water. This legislation also authorizes the required fund transfer and budget authority amendments necessary to allow the award of the subject contract services.
4. MULTI-YEAR RENEWABLE CONTRACT:
This contract was procured with the intent that the Transportation Division may request annual planned contract modifications in Fiscal Years 2008 and 2009 in order to appropriate the incremental funding needed to complete the preliminary engineering services required to ensure the successful completion of these planned infrastructure improvements.
Title
To amend the 2007 Capital Improvements Budget; to authorize transfers in the Voted Sanitary Sewer Bond Fund and the Water Works Enlargement Voted 1991 Bond Fund; to authorize the Public Service Director to enter into a professional engineering services contract with H.R. Gray & Associates, Inc., in connection with various downtown roadway and underground utility infrastructure projects; to authorize the expenditure of $386,742.00 from the Streets and Highways Improvement Fund, the Voted Sanitary Sewer Bond Fund, and Waterworks Enlargement Voted 1991 Bond Fund; and to declare an emergency. ($386,742.00)
Body
WHEREAS, the Columbus Downtown Development Corporation (CDDC) is leading the transformation of the Scioto Riverfront as part of the Scioto Mile project that will create an integrated system of parks, boulevards, bikeway and pedestrian paths stretching from the Arena District to the Whittier Peninsula where it reconnects the Downtown to the River; and
WHEREAS, the Transportation Division, Public Service Department has identified numerous proposed roadway capital improvement projects in the RiverSouth District that is generally bounded along the east side of the Scioto River, Broad Street to the North, High Street to the east, and Mound Street to the South; and
WHEREAS, in coordination with the Department of Public Utilities, city engineering personnel have determined that is critically important to incorporate the rehabilitation and/or replacement of the aging underground utility infrastructure that is located within the Transportation Division's RiverSouth District roadway improvement project areas; and
WHEREAS, due to the complexity and age of the infrastructure located within the RiverSouth District, together with the proposed private development initiatives that are being undertaken, the Public Service Department has identified the need to contract for preliminary engineering services to assist the City in coordinating said improvements for purposes of saving time, money and to minimize the disruption and inconvenience to the businesses, pedestrian and vehicular traffic in this busy downtown
WHEREAS, the procurement of the required professional engineering services was conducted in accordance with the Request For Proposals (RFP) Section 329.14, Columbus City Codes, 1959, and a joint Public Service Department and Public Utilities Evaluation Committee reviewed and evaluated four firms who submitted qualified proposals; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements budget for the purpose of creating and providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer Bond Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the transfer of funds within the Water Works Enlargement Voted 1991 Bond Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to authorize the budget amendment, fund transfer, award of the subject contract servicesa and expenditure, pursuant to the successful incorporation of vital underground utility rehabilitation/replacement services into the planned roadway improvements projects in the RiverSouth District, in order to ensure the continued operation of this vital infrastructure for the preservation of the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvements Budget Ordinance No. 0733-2007, is hereby amended to create necessary authority in order to provide sufficient budget authority to reflect the transfer below:
Sanitary - Voted Sanitary Sewer Bond Fund
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650732 | Town St. Sanitary | $1,874,207 | $1,914,154 | (+$39,947)
SECTION 2. That the 2007 Capital Improvements Budget Ordinance No. 0733-2007, is hereby amended as follows, in order to create and provide sufficient budget authority for the execution of the subject professional engineering services contract award:
Water - Water Works Enlargement Voted 1991 Bond
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
690449 | Dublin Rd. 36" WM | $2,507,419 | $2,378,505 | (-$128,914)
690236 | Water Main Rehab | $23,049,124 | $23,178,038 | (+$128,914)
Sanitary - Voted Sanitary Sewer Bond Fund
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650732 | Town St. Sanitary | $1,914,154 | $1,785,240 | (-$128,914)
650404 | Sanitary Sewer Sys. Rehab | $7,993,806 | $8,122,720 | (+$128,914)
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $128,914.00 from within the Voted Sanitary Sewer Bond Fund No. 664, for the Division of Sewerage and Drainage; Div. 60-05; Object Level 3 6676 as follows:
FROM:
650732| Town St. Sanitary Project| OCA 664732| $128,914.00
TO:
650404| San. Sewer Sys. Rehab.| OCA 655266| $128,914.00
SECTION 4. That the City Auditor be and hereby is authorized and directed to transfer $128,914.00 within the Water Works Enlargement Voted 1991 Bond Fund No. 606, Object Level Three 6629, Division of Power and Water, Division No. 60-09, as follows:
FROM:
690449: Dublin Rd. 36" W.M.| OCA 690449| $128,914.00
TO:
690236: Water Main Rehabilitation| OCA 642900| $128,914.00
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the Public Service Director be and is hereby authorized to enter into a contract with H.R. Gray and Associates, Inc., 3770 Ridge Mill Drive, Columbus, Ohio 43026, in the amount not to exceed $386,742.00 for preliminary engineering services required for various downtown roadway and underground utility infrastructure projects.
SECTION 9. That for the purpose of funding a portion of the contract cost authorized in Section 6 herein, the expenditure of $128,914.00, or so much thereof as may be needed, be and hereby is authorized from the Streets and Highway Improvement Fund No. 766, Department/Division 59-09, Object Level 3 No. 6631, as follows:
Project No. 530161| Roadway Improvements| OCA 642728| $128,914.00
SECTION 10. That for the purpose of funding a portion of the contract cost authorized in Section 6 herein, the expenditure of $128,914.00, or as much thereof as may be needed, be and hereby is authorized from the Voted Sanitary Sewer Bond Fund No. 664, Department Division 60-05,Object Level Three No. 6676, as follows:
Project No. 650404| San. Sys. Rehab.| OCA 655266| $128,914.00
SECTION 11. That for the purpose of funding a portion of the contract cost authorized in Section 6 herein, the expenditure of $128,914.00, or as much thereof as may be needed, be and hereby is authorized from the Water Works Enlargement Voted 1991 Bond Fund No. 606, Department Division 60-09, Object Level Three 6621, as follows:
Project No. 690236| Water Main Rehabilitation| OCA 642900| $128,914.00
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.