Explanation
BACKGROUND: This ordinance authorizes the option to purchase supplies for the testing for the presence of Chlamydia Trachomatis and /or Neisseria Gonorrhoeae for clients of the Health Department, Women's Health and Sexual Health. The term of the proposed option contract will be through April 30, 2018 with the option to extend one additional one year period, subject to mutual agreement of both parties. The test Supplies are used by the Health Department, Women's Health & Sexual Health clinic for testing of sexually transmitted diseases. Gen-Probe Sales and Sevice tests are proprietary items for this company and only they can provide the combination of these tests as provided by the Health Department.
The Purchasing Office negotiated the universal term contract in accordance with the provisions of a sole source procurement. These supplies are not available to the Public Health Department from any other source.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to Gen-Probe Sales and Service, a subsidiary of Hologic, Inc.
CC#330767987, expiration: 03/17/2017.
Total Estimated Annual Expenditure: $300,000.00
This ordinance is being submitted as an emergency because without emergency action the client testing will be delayed and the efforts of the Public Health Department to maintain certified tests will be effected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. Public Health Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Gen-Probe Supplies from Gen-Probe Sales and Service, to authorize the expenditure of one dollar to establish a contract from the General Fund; and to declare an emergency. ($1.00).
Body
WHERAS, the Columbus Public Health Department has a need for Chlamydia Trachomatis and /or Neisseria Gonorrhoeae Test Supplies for its clients, and
WHEREAS, the Purchasing Office negotiated pricing, terms and conditions in accordance with the provisions of for sole source procurements of the Columbus City Codes; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Columbus Public Health Department to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Chlamydia Trachomatis and /or Neisseria Gonorrhoeae Test Supplies are available and supplied as needed for the testing for sexually transmitted diseases so that the efforts of the Columbus Public Health Department will not be interrupted this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus Public Health Department/ Women's Health & Sexual Health in that it is immediately necessary to enter into one contract for the option to purchase Gen-Probe Supplies thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Chlamydia Trachomatis and /or Neisseria Gonorrhoeae supplies for the preliminary testing of sexually transmitted diseases from Gen-Probe Sales and Services, Inc. for the term ending April 30, 2018 with the option to extend for one additional one year period.
SECTION 2. That City Council finds it in the best interest of the City of Columbus to procure these items in accordance with the agreement negotiated in accordance with the provisions of sole source procurement of the Columbus City Code as follows:
Gen-Probe Sales and Service, Inc. All Items 1-21. Amount: $1.00.
SECTION 3. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.