Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish one (1) UTC contract for Fire Helmets for the Division of Fire. The term of the proposed option contract is through September 30, 2019. The contract may be extended for up to two additional one (1) year periods, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on August 25, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ002319). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Phoenix Safety Outfitters: CC007915; Items 1 through 9; $1.00
Total Estimated Annual Expenditure: $45,000.00.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because without emergency action Fire Helmets, which is detrimental to the safety of the employees of the Division of Fire, would be delayed and Fire Helmets are required based on labor agreements.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Fire Helmets from Phoenix Safety Outfitters; to authorize the expenditure of one dollar ($1.00) to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, Fire Helmets are required for the safety of the employees of the Division of Fire; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 25, 2016 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract for the option to purchase Fire Helmets which are required for the safety of the employees of the Division of Fire and required based on labor agreements; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for an option to purchase Fire Helmets through September 30, 2019 with the option to extend for up to two additional one (1) year periods in accordance with Solicitation RFQ002319;
Phoenix Safety Outfitters: Award for items: 1 through 9; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be and emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.