Explanation
BACKGROUND: To change the company name and Federal Identification number for contracts and purchase orders currently in process and established with Hughes Supply, Inc. due to the acquisition of the company by HD Supply Utilities, Ltd. and a change to the FID number. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with Hughes Supply, Inc. FID 37-0798775 to HD Utilities Supply Ltd. FID 26-0100651. Their contract compliance expires 1/11/2009.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
1. Amount of additional funds: No additional funds are necessary to modify the pending option contracts.
2. Reason additional needs were not foreseen: The current supplier was acquired by another company to form HD Supply Utilities, Ltd.
3. Reason other procurement processes not used: The same exact products are required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through re-bidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreements.
FISCAL IMPACT: No additional monies are required to modify the pending option contracts. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted supply of parts to City agencies using Universal Term Contracts and open purchase orders, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify past, present and future contracts and purchase orders with Hughes Supply, Inc. to HD Supply Utilities, Ltd., and to declare an emergency.
Body
WHEREAS, the Finance and Management Department/Purchasing Office has pending and existing contracts with Hughes Supply, Inc. for the option to purchase electrical distribution parts and equipment; and
WHEREAS, Hughes Supply, Inc. was acquired and formed HD Supply Utilities, Ltd., and in addition to notifying the City of merger, HD Supply Utilities, Ltd. has agreed to honor the past, present and future purchase orders established with each of those companies, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water in that it is immediately necessary to modify all contracts and purchase orders established and in process with the newly formed vendor, HD Supply Utilities, Ltd., thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify all past, present and future contracts and purchase orders pursuant to those contracts to reflect the change of the company name and FID number from Hughes Supply, Inc., 37-0798775 to HD Supply Utilities, Ltd, 26-0100651.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.