Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, for the Department of Technology, on behalf of the Public Service Department, Division of Planning and Operations, to establish a purchase order with DLT Solutions, Inc., utilizing State Term Contract - STS-033, # 534042, with an expiration date of 4/1/2012, authorized for the City's use by Ordinance No. 582-87, for the annual renewal of AutoCAD product licensing and software subscriptions, as an upgrade to the division's current software. The software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the department to share data with its customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the Public Service Department to continue its annual AutoCAD software subscription and receive updated versions of AutoCAD Rastor Design (2 licenses), AutoCAD Civil 3D (14 licenses), and AutoCAD Map 3D (2 licenses). The subscription renewal will cover the period January 4, 2011 to January 3, 2012 at a cost of $14,858.62.
AutoCAD software is a proprietary product of Autodesk, Inc. Autodesk, Inc. has designated DLT Solutions, Inc. as the sole source provider of Autodesk products for the government. Autodesk, Inc. has confirmed, in writing, that DLT Solutions, Inc. is its designated provider of Autodesk products for the government sector. DLT Solutions, Inc. is offering AutoCAD software subscription renewals at the same price offered to other government customers (e.g., through its GSA Schedule and Ohio State Term Schedule).
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
FISCAL IMPACT:
During fiscal years 2008 and 2009 the Department of Technology expended $55,827.44 and $126,195.46 respectively with DLT Solutions, Inc. for the annual renewal of AutoCAD product licensing and software subscriptions. Earlier this year (2010), the Department of Technology legislated $63,089.65 (Ord. # 0539-2010, for the Dept. of Public Utilities) with DLT Solutions, Inc., for software licenses and renewal services. Funds are budgeted and available in the Department of Technology's Information Services Direct Charge Fund Budget to cover this purchase in the amount of $14,858.62.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase, as the software licenses and subscriptions will expire on January 03, 2011, therefore requiring a purchase order in place prior to the expiration date.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, Inc. CC #: 54 - 1599882 Expiration Date: 11/20/2011
Title
To authorize the Director of Finance and Management, for the Department of Technology, on behalf of the Public Service Department, Division of Planning and Operations, to establish a purchase order with DLT Solutions, Inc. from a State Term Contract, for the annual renewal of AutoCAD product licensing and software subscriptions; to authorize the expenditure of $14,858.62 from the Department of Technology's Information Services Fund; and to declare an emergency. ($14,858.62)
Body
WHEREAS, this purchase will provide the Public Service Department, Division of Planning and Operations, with continued vendor support making it easier for the division to share data with its customers, agencies, consultants and other interested parties; and
WHEREAS, the cost associated with this annual renewal from DLT Solutions, Inc. is $14,858.62, with a coverage term period from January 4, 2011 through January 3, 2012; utilizing State Term Contract - STS-033, # 534042, which expires 4/1/2012; and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance Number 582-87; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary to authorize the Director of Finance and Management to establish a purchase order with DLT Solutions, Inc. from a State Term Contract, for the annual renewal of AutoCAD product licensing and software subscriptions to ensure continued vendor support for this upgraded software, for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, for the Department of Technology, on behalf of the Public Service Department, Division of Planning and Operations, be and is hereby authorized to establish a purchase order with DLT Solutions, Inc. from a State Term Contract (STS-033, # 534042, expiration date: 4/1/2012) for the annual renewal of AutoCAD product licensing and software subscriptions, in the amount of $14,858.62. The associated coverage period for this annual software maintenance renewal is from January 4, 2011 through January 3, 2012.
SECTION 2: That the expenditure of $14,858.62 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 265|OCA Code: 514265|OBJ. Level 1: 03|OBJ. Level 3: 3358|Amount: $14,858.62|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.