Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Irrigation Parts. The Department of Recreation and Parks are the sole user. Irrigation Parts are used on irrigation systems throughout the City’s Golf Courses, Parks, Nurseries and Athletic Fields. The term of the proposed option contract would be approximately two years, expiring August 31, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 15, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ005575). Twenty-six (26) bids were solicited. Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Site One Landscape Supply, LLC., CC# CC007380 expires 6/13/2019, all items $1.00
Total Estimated Annual Expenditure: $30,000, Department of Recreation and Parks, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Irrigation Parts with Site One Landscape Supply, LLC.; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Body
WHEREAS, the Irrigation Parts UTC will provide for the purchase of replacement irrigation parts for the Department of Recreation and Parks needed throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 15, 2017 and selected Site One Landscape Supply, LLC as the overall lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Finance and Management Director to enter into contract with Site One Landscape Supply, LLC., for the option to purchase Irrigation Parts; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Irrigation Parts in accordance with Request for Quotation RFQ005575 for a term of approximately two years, expiring August 31, 2019, with the option to renew for one (1) additional year, as follows:
Site One Landscape Supply, LLC., all items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.