Explanation
Background: This ordinance will authorize the appropriation, transfer and expenditure of $25,000.00 in conjunction with the purchase of ball diamond clay that will be used toward improvements to the adult and youth sports softball fields during the summer 2011 season. A $25,000 purchase order will be set up for the purchase of ball diamond clay. The clay will be used to fill in the diamonds, concentrating on all of the wear and tear spots within the infield.
In order to have the materials delivered prior to June 1, 2011, the Department wishes to establish a blanket auditor's certificate in the amount of $25,000.00 while the Purchasing Office executes the bidding procedures. This ordinance will authorize the Purchasing Office to enter into contract with the lowest, most responsive bidder once the procedures are complete.
Emergency action is requested in order to allow the Department to order the materials in time for a June 1, 2011 delivery. These materials will be used for improvements to various adult and youth sports facilities.
Fiscal Impact: $25,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund to meet the financial obligation of these expenditures. The amount of $25,000.00 is being transferred within the Recreation and Parks Permanent Improvement Fund, as shown in Section 2 of this Ordinance.
Title
To authorize the appropriation, transfer and expenditure of $25,000.00 within the Recreation and Parks Permanent Improvement Fund for materials in conjunction with the sports ball diamond facility improvement project; and to declare an emergency. ($25,000.00)
Body
WHEREAS, ball diamond clay is necessary for improvements to various adult and youth diamonds and fields throughout the City; and
WHEREAS, these improvements need to be completed prior to the summer softball/baseball season; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer, appropriate and expend these funds in order to allow the Department to order the materials in time for a June 1, 2011 delivery, and for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the purchase of ball diamond clay is necessary for the improvements to various fields within the City of Columbus.
Section 2. That the amount of $25,000.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
FundType Dept. Fund Project No. Level 3 OCA Code Amount
Cap. Proj. 51-01 747 747999 6621 900747 $25,000.00
Section 3. That the transfer of $25,000.00 within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the proper project account for various facility renovations for the Recreation and Parks Department as follows:
FROM:
FundType Dept. Fund Project No. Project Name Obj. Level 3 OCACode Amount
Cap. Proj. 51-01 747 747999 Unallocated 6621 900747 $25,000.00
Balance
TO:
FundType Dept. Fund Project No. Project Name Obj. Level 3 OCACode Amount
Cap. Proj. 51-01 747 510017 Park Renov. 6621 640862 $25,000.00
Section 4. That the expenditure of $25,000.00 or so much thereof as may be necessary, be and is hereby authorized from the unallocated balance of the Recreation and Parks Permanent improvement Fund 747 as follows, to pay the cost thereof. All material acceptance and delivery of contracts will be based on Columbus City Codes and will be administered through the City's Purchasing Office. City Council recognizes that this ordinance does not identify the vendors to whom the contracts will be awarded and understands that by passing this Ordinance, the Recreation and Parks Director will have the final decision in determining the lowest, best responsive and responsible bidder for the contracts.
Type Dept. Fund Proj. No. Project Name Obj. Level 3 OCACode Amount
Cap. Proj. 51-01 747 510017 Park Renov. 6621 640862 $25,000.00
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project, that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.