Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with Tri County Ford-Mercury Inc. for the purchase of 4 one ton pick up 4WD single rear wheel trucks and related items, for the Division of Power and Water, Watershed Management. The lowest, responsive, responsible bidder is Tri County Ford-Mercury Inc. at $121,318.00. This purchase has been approved by the Fleet Management Division. They do not have MBE/FBE status.
The Purchasing Office opened formal bids on August 21, 2008. Eight (8) bids were received. A tabulation of those bids is available on the attached recommendation letter.
SUPPLIER: Tri County Ford-Mercury Inc., CC# 61-1032578, expiration date: 09/02/2010
Fiscal Impact: The Division of Power and Water has allocated $108,000.00 for 4 one ton pick up 4WD single rear wheel trucks and related items, in the 2008 Budget. $13,318.00 in additional funds will be reprioritized to accommodate this expenditure without increasing the existing budget.
Expenditures for trucks in 2006 was $427,594.24
Expenditures for trucks in 2007 was $487,273.44
Title
To authorize the Director of Finance and Management to establish a purchase order with Tri County Ford-Mercury Inc. for the purchase of 4 one ton pick up 4WD single rear wheel trucks and related items, for the Division of Power and Water, and to authorize the expenditure of $121,318.00 from the Water System Operating Fund. ($121,318.00)
Body
WHEREAS, the Purchasing Office opened formal bids on August 21, 2008 for the purchase of 4 one ton pick up 4WD single rear wheel trucks and related items, for the Division of Power and Water, Watershed Management, and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive, and responsible bidder Tri County Ford-Mercury Inc. and,
WHEREAS, it has become necessary to issue a purchase order in accordance with the terms, conditions, and specifications of Solicitation Number: SA002998 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Tri County Ford-Mercury Inc. for the purchase of 4 one ton pick up 4WD single rear wheel trucks and related items, for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $121,318.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water System Operating Fund, Fund No. 600, OCA 603001, Object Level 1: 06, Object Level 03: 6652.
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.