Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional services contract for General Engineering Services - Water Supply Group, Division of Power and Water. This award will establish a "blanket" type of service contract to augment existing engineering personnel within the Water Supply Group, Division of Power and Water on an as-authorized, as needed basis. This ordinance will authorize the expenditure of $200,000 of capital improvements funds for the estimated needs of the Water Supply Group for 2007. The Division anticipates requesting additional appropriations to this contract during the 2008, 2009 and 2010 fiscal periods to fulfill its planned needs in these years. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council.
In accordance with the provisions of Chapter 329.14 of the Columbus City Codes 1959, Requests for Proposals from engineering consulting firms were requested. A total of twelve (12) proposals were received June 29, 2006 in response to the advertised Request for Proposals (RFP). Of the firms that submitted proposals, two of the prime consulting firms are City certified MBE firms, one is certified as MBR/ASN and one is certified as AFA. Of the nine majority firms that submitted proposals eight had combinations of City certified MBE, FBE, MBR/ASN and AS1 firms as part of their team, only one submitting firm had no MBE/FBE participation identified as part of their team. A three (3) member evaluation committee, in accordance with Section 329.14, evaluated the proposals and ranked the offerors based upon the evaluation criteria specified in the RFP: qualifications and experience of staff, quality and feasibility of the technical proposal, ability to perform the required service expeditiously, past performance, meeting schedules and budgets, and location of staff. CH2M Hill was selected based upon the quality and feasibility of their proposal and their competency to perform based on their assigned personnel. CH2M Hill has two FBE sub-consultants and an AS1/ASN subconsultant as part of their design team.
FISCAL IMPACT: This project is included in the 2006 CIB and is being funded with current monies.
CONTRACT COMPLIANCE NUMBER: 59-0918189
Title
To authorize the Director of Public Utilities to enter into a contract with CH2M Hill for General Engineering Services - Water Supply Group, for the Division of Power and Water , to authorize the expenditure of $200,000.00 from the Waterworks Enlargement Voted 1991 Bonds Fund, to amend the 2006 C.I.B., and to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund. ($200,000.00)
Body
WHEREAS, The Division of Power and Water does not have sufficient personnel to complete some tasks in a timely manner, therefore making it necessary to obtain the services of consulting engineers; and
WHEREAS, the Division did undertake a successful Request for Proposal process in accordance with Section 329.14 of the Columbus City Codes in an effort to select a firm to provide an ongoing source of technical personnel to supplement existing city engineering personnel that are required to protect its customers in its water supply infrastructure; and
WHEREAS, based upon an evaluation of the twelve (12) proposals received for the general engineering contract to be awarded for the years of 2006-2010, using a predetermined criteria, a selection committee determined that CH2M Hill to be the highest ranking firm capable of providing the required services; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a contract with CH2M Hill for Professional Engineering Services necessary for General Engineering Services - Water Supply Group for the preservation of the public health, peace, property, safety and welfare, Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract with CH2M Hill, 1103 Schrock Road, Suite 400, Columbus, Ohio, 43229, in the amount of $200,000.00 for Professional Engineering Services necessary for General Engineering Services - Water Supply Group for the Division of Power and Water , Department of Public Utilities., in accordance with the terms and conditions of the Contract on file in the office of the Division of Power and Water , Water Supply Group.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $200,000.00 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Power and Water , Dept./Division No. 60-09, Object Level Three 6623, Project No. 690446, OCA Code 690446.
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to appropriate and transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Power and Water , as follows:
FROM: 690428 DRWP Treatment Capacity Increase $50,000.00
OCA Code 606428
TO: 690446 General Engineering Services - Water Supply Group $50,000.00
OCA Code 606430
Section 5. That Section 1, Public Utilities/Water 60-09 of Ordinance 1108-2006 is hereby amended as follows:
PROJECT
NUMBER PROJECT NAME
CURRENT:
690446 General Engineering Services - Water Supply Group $150,000
690428 DRWP Treatment Capacity Increase $4,422,462
AMENDED TO:
690446 General Engineering Services - Water Supply Group $200,000 (+$50,000)
690428 DRWP Treatment Capacity Increase $4,372,462 (-$50,000)
Section 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.