Explanation
1. BACKGROUND:
The Department of Public Service, Division of Design and Construction, is engaged in the Columbus Traffic Signal System (CTSS) program which migrates the existing central traffic signal system to an open architecture and installs a new fiber-optic cable communication infrastructure. This will allow the City to choose among multiple vendors for some of the commodities related to the Traffic Signal System and ideally receive better pricing for needed materials.
This legislation authorizes payment for utility make-ready work; which is the design, review, and associated utility pole modification or replacement required to accommodate the CTSS cables on the poles of American Electric Power, the Department of Public Utilities, and other utilities, up to $50,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Electric Power.
2. CONTRACT COMPLIANCE
Columbus Southern Power Company dba American Electric Power (AEP) contract compliance number is 31-4154203. The expiration date for their contract compliance is 2/1/12.
3. FISCAL IMPACT:
Funding in the amount of $50,000.00 for this work is available within the Street and Highway Improvement Fund due to residual funds from completed grants. A C.I.B. amendment is necessary to establish authority in the correct project within the Fund. That Funding will then be transferred to the Columbus Traffic Signal System - Phase B Grant and be expended from there.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to begin this make ready work as scheduled to prepare for the construction of the Traffic Signal Installation - Columbus Traffic Signal System Phase Phase B project.
Title
To authorize the Director of Public Service to reimburse various utilities for make ready utility relocation costs incurred in conjunction with the Traffic Signal Installation - CTSS Phase B project; to amend the 2011 C.I.B; to authorize and direct the City Auditor to appropriate and transfer $50,000.00 within and from the Street and Highway Improvement Fund to the Fed-State Highway Engineering Fund; to authorize the appropriation and expenditure of $50,000.00 from the Fed-State Highway Engineering Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, The Department of Public Service, Division of Design and Construction, is engaged in the Traffic Signal Installation Phase B project which migrates the existing central traffic signal system to an open architecture and installs a new fiber-optic cable communication infrastructure; and
WHEREAS, the Department of Public Service requires funding to be available to provide payment for utility make-ready work; which is the design, review, and associated utility pole modification or replacement required to accommodate the CTSS cables on utility poles of American Electric Power, the Department of Public Utilities, and other utilities; and
WHEREAS, this ordinance authorizes funding in the amount of $50,000.00 for that purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is necessary to authorize funding for the make ready work for the CTSS - Phase B project in order to allow construction of the project to begin as planned, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to pay for make-ready utility relocation costs associated with the Traffic Signal Installation - Columbus Traffic Signal System Phase B project.
SECTION 2. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
766 / 590014-100000 / Henderson Road (Street and Highway Imp Carryover) / $80,847.00 (Carryover) / ($50,000.00) (Carryover) / $30,847.00 (Carryover)
766 / 540007-100004 / Traffic Signal Installation - Columbus Traffic Signal System Phase B (Street and Highway Imp Carryover) / $0.00 / $50,000.00 / $50,000.00
SECTION 3. The sum of $50,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011 to the Division of Design and Construction, Project 590014-100000, Dept-Div 59-12, O. L. 01-03 Codes 06-6600, OCA Code 766014.
SECTION 4. That the transfer of cash and appropriation within the Street and Highway Improvement Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590014-100000 / Henderson Road / 06-6600 / 766014 / $50,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100004 / Traffic Signal Installation - Columbus Traffic Signal System Phase B / 10-5501 / 760704 / $50,000.00
SECTION 5. That the City Auditor is authorized to transfer funds from the Street and Highway Improvement Fund to the Fed-State Highway Engineering Fund as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100004 / Traffic Signal Installation - Columbus Traffic Signal System Phase B / 10-5501 / 760704 / $50,000.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598008-100000 / Columbus Traffic Signal Phase B / 598008 / 80-0886 / $50,000.00
SECTION 6. That the sum of $50,000.00 is hereby appropriated within Fund 765, the Fed-State Highway Engineering Fund, Dept-Div. 59-12, for The Division of Design and Construction as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598008-100000 / Columbus Traffic Signal Phase B / 598008 / 06-6600 / $50,000.00
SECTION 7. That the monies appropriated in the foregoing Section 6 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That for the purpose of paying the cost of the make ready utility relocation expenses described in this ordinance the sum of $50,000.00 or so much thereof as may be needed, is hereby authorized to be expended for the Division of Design and Construction as follows Dept./Div. 59-12:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598008-100000 / Columbus Traffic Signal Phase B / 598008 / 06-6621 / $50,000.00
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.