Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification of an existing contract EL016288 with the Paul Peterson Company for Traffic Control Services. The Division of Power maintains the freeway lighting within the City of Columbus and requires traffic control services to provide single lane closures on the median lanes in both directions on the freeway system when City employees are replacing freeway lighting. The contract language allowed for options to renew for two (2) additional years on a year to year basis, availability of funds, and the approval of Columbus City Council.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds to be expended: The amount of additional funds needed for Modification #2 is $50,000.00. The total cost of the original contract and this modification is $150,000.00.
2. Reasons additional goods/services could not be foreseen: This is a planned modification to provide funding for services needed through May 31, 2017.
3. Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible and best bid received and opened on April 30, 2014, SA005366. This contract will extend the contract for services through May 31, 2017. This is the second of two renewal options allowed by contract language. The contract allows for two (2) renewal options on a year to year basis upon mutual agreement by both parties, available funds, and approval by Columbus City Council.
4. How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Supplier: Paul Peterson Company, CC# 310868875, Expiration: 6/11/16. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: There is sufficient budget authority within the Electricity Operating Fund for this expenditure.
$25,500.00 was expended in 2014 for this service.
$15,300.00 was expended in 2015 for this service.
Title
To authorize the Director of Public Utilities to execute a planned modification of an existing contract with the Paul Peterson Company to obtain traffic control services for the Division of Power; and to authorize the expenditure of $50,000.00 from the Electricity Operating Fund. ($50,000.00)
Body
WHEREAS, the Division of Power maintains the freeway lighting within the City of Columbus and requires traffic control services to provide single lane closures on the median lanes in both directions on the freeway system when City employees are replacing freeway lighting; and
WHEREAS, contract EL016288 was authorized by Ordinance No. 1329-2014, as passed by Columbus City Council on July 14, 2014, for purposes of authorizing the Director of Public Utilities to enter into a contract for traffic control services with the Paul Peterson Company for the Division of Power; and
WHEREAS, it is necessary to modify the subject contract in order to provide additional funding for traffic control services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to appropriate $50,000.00 and modify an agreement with Paul Peterson to obtain traffic control services for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to execute a planned modification to modify and increase an existing contract EL016288 with Paul Peterson Company, 950 Dublin Road, Columbus, OH 43216, by an amount of $50,000.00 for traffic control services for the Division of Power and extend the expiration date to May 31, 2017. Total amount of modification #2 is ADD $50,000.00. Total contract amount including all modifications is $150,000.00.
SECTION 2. That this contract modification is in compliance with the relevant provisions of City Columbus City Code Chapter 329 relating to contract modifications.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the expenditure of $50,000.00, or so much thereof as may be needed, is hereby authorized in Funds 6300 (Electricity Operating), in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.