Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Glaus, Pyle, Schomer, Burns, and Dehaven, Inc. (GPD Associates) for a professional engineering services contract in the amount of $100,000.00. This modification is needed to insure the Division of Planning and Operations has the ability to secure needed engineering services in a timely basis. The intent of the contract is to provide the Division of Planning and Operations with resources to perform engineering and surveying tasks related to bridges, but also to be available for projects requiring a quick response.
Work to date includes:
Bridge Inspections, bridge load ratings, bridge rehab workplans, and engineering reports, preparation of design plans, bridge inspections, engineering analysis and reports, preparation of engineering plans and specifications to correct bridge deficiencies identified in workplans.
Services to be included in this modification include but are not limited to the services explained above for design of bridges and culverts as well as plans to repair existing structures. Services may be small in scope for individual projects, and some services may be required to quickly address discovered bridge deficiencies, it is desireable to lump the services into one contract.
This modification is also necessary to provide for analysis of the Division's Salt Barns to determine their structural integrity and possible solutions to structural deficiencies.
The original contract amount was $300,000 authorized by ordinance 0579-2008.
Modification number 1 in the amount of $200,000 was authorized by ordinance 0587-2010.
This is modification #2 for this contract.
The amount of this modification is $100,000.00
The total contract amount including all modification is $600,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns, and Dehaven, Inc.
2. CONTRACT COMPLIANCE
Glaus, Pyle, Schomer, Burns, and Dehaven, Inc.'s contract compliance number is 341134715 and expires 3/22/12.
3. FISCAL IMPACT
Funds in the amount of $75,000.00 are available in the Streets and Highways G.O. Bonds Fund for the Department of Public Service. Also, ordinance 0633-2009 authorized funding for facility renovation projects and was amended by ordinance 1241-2009 to establish AC030252 for the purpose of funding necessary Department of Public Service facility renovation projects. This ordinance will utilize $25,000.00 from that certificate AC030252-001) for the salt barn portion of this modification.
4. EMERGENCY DESIGNATION
Due to the structural deterioration of the salt barn roof structures, the Department of Public Service is requesting this ordinance to be an emergency measure in order to allow for the planned procurement and construction of the building renovations necessary to return these facilities to full capacity and operational status.
Title
To authorize the Director of Public Service to execute a professional engineering services contract modification with GPD Associates in connection with the Bridge Rehabilitation - General Engineering Bridges 2008 contract to provide for engineering services for the City bridge program and City salt barns; to amend the 2010 CIB; to authorize the transfer of cash and appropriation and the expenditure of funds within the Streets and Highways G.O. Bonds Fund and the expenditure of $25,000 from an existing Auditor's Certificate established with funds from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Department of Public Service currently maintains the General Engineering Bridges 2008 contract with GPD, Inc.; and
WHEREAS, City Auditor's Contract No. EL008420 in the amount of $300,000.00 was authorized by Ordinance No. 0579-2008, passed May 19, 2008, executed July 24, 2008 and approved by the City Attorney on July 25, 2008; and
WHEREAS, this contract was modified (modification nmber 1) to increase the contract amount by $200,000, authorized by ordinance 0587-2010, for the purpose of creating work plans needed to implement corrective measures for bridge deficiencies as well as other engineering analysis and reporting; and
WHEREAS, the Director of Public Service has identified the need to further modify this contract (modification number 2) to allow the Division of Planning and Operations to have the capability to have these services available in a timely basis, to provide bridge design and analysis to correct bridge deficiencies and also provide analysis of City Salt Barn structures; and
WHEREAS, this legislation authorizes the second modification to this contract in the amount of $100,000.00; and
WHEREAS, a satisfactory proposal has been submitted by GPD, Inc; and
WHEREAS, an emergency exists in the Department of Public Service in that these general engineering services are necessary to provid timely engineering services and to provide analysis of the City's Salt barns in order to allow for the planned procurement and construction of the building renovations necessary to return these facilities to full capacity and operational status; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008420, Bridge Rehabilitation - General Engineering Bridges 2008, with GPD Associates, 520 South Main Street, Suite 2531, Columbus, OH, 43054 in an amount not to exceed $100,000.00, to provide engineering services for the City bridge program and analysis of the structural integrity of the City's salt barns for the Division of Design and Construction.
SECTION 2. That the 2010 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530087-100000 / ADA Ramp Projects / $0.00 (Carryover) / $1,765.00 (Carryover) / $1,765.00 (Carryover)
704 / 590126-100000 / Utility Relocation Reimbursements / $0.00 (Carryover) / $5,170.00 (Carryover) / $5,170.00 (Carryover)
SECTION 3. That the 2010 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530087-100000 / ADA Ramp Projects / $1,765.00 (Carryover) / ($421.00) (Carryover) / $1,344.00 (Carryover)
704 / 530103-100013 / Arterial Street Rehabilitation - North High Street/Flint Road to County Line / $390,838.00 (Carryover) / ($12,610.00) (Carryover) / $378,228.00 (Carryover)
704 / 540003-100000 / Computerized Signals / $23,256.00 (Carryover) / ($23,256.00) (Carryover) / $0.00 (Carryover)
704 / 590106-100001 / I-670-Fourth Street Improvements - Goodale Landscaping / $182,088.00 (Carryover) / ($15,091.00)(Carryover) / $166,997.00 (Carryover)
704 / 590126-100000 / Utility Relocation Reimbursements / $5,170.00 (Carryover) / ($5,170.00) (Carryover) / $0.00 (Carryover)
746 / 530282-100057 / Resurfacing - Resurfacing 2010 Project 6 / $483,199 / ($8,454.00) / $474,745.00
704 / 530301-100018 /Bridge Rehabilitation - General Engineering Bridges 2008 / $200,000.00 (Carryover) / $66,547.00 (Carryover) / $266,547.00 (Carryover)
746 / 530301-100018 / Bridge Rehabilitation-General Engineering Bridges 2008 / $200,000 / $8,454.00 / $208,454.00
SECTION 4. That the City Auditor be and hereby is authorized to transfer $75,000.00 within Fund 704, the Streets and Highways G.O. Bonds Fund and Fund 746, The Build America Bonds Fund, Dept-Div 59-11, Division of Planning and Operations as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
704 / 530103-100013 / Arterial Street Rehabilitation - North High Street/Flint Road to County Line / 06-6600/ 741313 / $12,609.54
704 / 530087-100000 / ADA Ramp Projects / 06-6600/ 704087 / $420.46
704 / 540003-100000 / Computerized Signals / 06-6600 / 591144 / $23,256.23
704 / 540013-100000 / Permanent Pavement Markings / 06-6600 / 591147 / $10,000.00
704 / 590106-100001 / I-670-Fourth Street Improvements - Goodale Landscaping / 06-6600 / 704106 / $15,090.60
704 / 590126-100000 / Utility Relocation Reimbursements / 06-6600 / 704126 / $5,169.26
746 / 530282-100057 / Resurfacing - Resurfacing 2010 Project 6 / 06-6600 / 768257 / $8,453.91
Total Transfer from: $75,000
TRANSFER TO
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
704 / 530301-100018 / Bridge Rehabilitation-General Engineering Bridges 2008 / 06-6600 / 743118 / $66,546.09
746 / 530301-100018 / Bridge Rehabilitation-General Engineering Bridges 2008 / 06-6600 / 746018 / $8,453.91
Total Transfer to: $75,000.00
SECTION 5. That for the purpose of paying the cost thereof, the sum of $75,000.00 or so much thereof as may be needed, is hereby authorized to be expended for the Division of Planning and Operations, Dept.-Div., 59-11, as follows:
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
704 / 530301-100018 / Bridge Rehabilitation-General Engineering Bridges 2008 / 06-6600 / 743118 / $66,546.09
746 / 530301-100018 / Bridge Rehabilitation-General Engineering Bridges 2008 / 06-6600 / 746018 / $8,453.91
SECTION 6. That the expenditure of $25,000.00, or so much thereof as may be necessary be authorized from the Street Construction Maintenance and Repair Fund, Dept./Div. 59-11; OCA Code 591117; Object Level 01-03 Codes 03-3370, Auditor Certificate #AC030252-001 for the purpose of providing funding for this modification.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.