Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with Harold K. Phillips Restoration, Inc., in the amount of $125,000.00 for the renovation of the exterior masonry at 1371 Cleveland Avenue, Police Precinct #5 and 930 East Main Street, Police Precinct #12. Currently, moisture is entering both buildings and it is in the best interests of the City to renovate the masonry before extensive and costly damage occurs. It is especially important to complete these renovations before severe winter weather. The renovation will include the removal of loose mortar, the removal of existing sealant and backer rod systems, and the application of new weeps, sealants, and backer rod systems. It will also include restoration of cracks in existing stone and brick so as to make the repairs undetectable. The contractor has sixty calendar days upon notification of the award of the contract to complete the project.
Formal proposals were solicited on September 5, 2006. Four firms submitted proposals on September 26, 2006 as follows: (0 MBE, 1 FBE*).
Harold K. Phillips Restoration, Inc. $125,000.00
R.G. Friday, Inc. $128,394.00
*Kastra Painting, Inc. $144,180.00
VIP Restoration, Inc. $155,900.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Harold K. Phillips Restoration, Inc.
Emergency action is requested so that the contractor will be able to complete this project during good weather.
Fiscal Impact: Funding is available within the Safety Voted Bond Fund. The total cost of this contract is $125,000.00. Harold K. Phillips Restoration, Inc. Contract Compliance Number 31-0921896, exp. 02/16/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Harold K. Phillips Restoration, Inc. for the renovation of the exterior masonry at 1371 Cleveland Avenue and 930 East Main Street, to authorize the expenditure of $125,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($125,000.00)
Body
WHEREAS, the exterior masonry at 1371 Cleveland Avenue, Police Precinct #5, and 930 East Main Street, Police Precinct #12, is is disrepair; and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by Harold K. Phillips Restoration, Inc. as the most responsive and responsible bid; and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Harold K. Phillips Restoration, Inc. for the renovation of the exterior masonry at 1371 Cleveland Avenue and 930 East Main Street to complete the project in good weather, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Harold K. Phillips Restoration, Inc. for the renovation of the exterior masonry at 1371 Cleveland Avenue and 930 East Main Street.
SECTION 2. That the expenditure of $125,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $125,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.