Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Cleveland Marble Mosaic Company for the Central Safety Building exterior membrane and sealant replacement.
The Central Safety building is a 215,000 square foot, nine-story downtown office building constructed in the late 1980's. It accommodates all of the central administrative functions of the Columbus Police Division and it operates twenty-four hours per day. As constructed, the building envelope does not properly protect and seal the building, thereby allowing air to enter and escape, wasting energy. The retrofit of a proper vapor barrier and recaulking will correct this problem. The exterior stone cladding panels are to be removed so that a vapor barrier can be properly installed. The exterior panels will then be cleaned, reaffixed, and re-caulked. This project will greatly improve the energy efficiency of the Building and will improve tenant comfort.
With other retrofits completed over the past two years we will be able to meet modern energy efficiency standards. The earlier retrofits will reduce annual energy consumption by nearly 12%, but a total of 40% is expected to be achieved when the envelope project is completed.
The overall benefits associated with this project should greatly reduce occupant complaints and increase overall occupant comfort and efficiency. Further benefits include the reduction of over-taxing and premature failure of the heating and air-conditioning systems, extended equipment life through improved operations and maintenance of building systems, and the proper envelope enclosure via panels being fully and properly affixed.
Formal bids were solicited and the City received three bids on February 14, 2013 as follows (*AA, 0 FBE, 0 MBE):
Cleveland Marble Mosaic Company $6,170,000.00
Berglund/*Smoot CSB Safety Building Extension JV $6,597,000.00
Grunwell-Cashiero Co. $7,400,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Cleveland Marble Mosaic Company.
Emergency action is requested so this project can be bid and initiated this year. As the project will likely be completed partially this year and partially next, the sooner the overall project is completed the sooner the City will benefit from reduced energy consumption and much improved tenant comfort. Additionally, with construction ongoing at 77 North Front Street (the former Central Police Headquarters Building) and eventual demolition of the 109 North Front Street Building there is strong competition for lay-down areas necessary for contractor equipment, material deliveries, and work locations.
Cleveland Marble Mosaic Company Contract Compliance No. 34-0151170, expiration date 1/10/15.
Fiscal Impact: This legislation authorizes the expenditure of funds for needed repair and renovation to the exterior of the Central Safety Building. The cost of this contract is $6,170,000.00.
Title
To amend the 2012 Capital Improvement Budget; to authorize the appropriation and transfer of $1,670,000.00 between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to contract with Cleveland Marble Mosaic Company for the Central Safety Building exterior membrane and sealant replacement project; to authorize the expenditure of $6,170,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($6,170,000.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and to authorize the appropriation and transfer of funds between projects within the Construction Management Capital Improvement Fund to provide sufficient funds in the appropriate project for this expense; and
WHEREAS, in order to address exterior insulation and shielding issues at the Central Safety Building, it is necessary to retrofit the exterior of the building so that a proper vapor barrier can be inserted and re-caulking and panel installation can be completed; and
WHEREAS, the aforementioned repair and renovations will result in reduced energy consumption and much improved tenant comfort; and
WHEREAS, sufficient funds reside in the Construction Management Capital Improvement Fund 733 and 701 for said repairs/renovations; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, in that it is immediately necessary to enter into a contract for Central Safety Building exterior membrane and sealant replacement project so as to properly seal and affix the exterior stone cladding of this facility for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended as follows:
Project Name|Fund|Project No.|Current Authority|Revised Authority|Difference
Municipal Court Air Handlers/733/570043-100011 $675,000/$0/($675,000)
Municipal Court Exterior/733/570043-100012 $750,000/$0/($750,000)
59-07 Old Police Headquarters/733/570056-100000 $116,060/$0/($116,060)
Architecture & Engineering Capital Blanket/733/570030-100143 $170,000/$41,060/($128,940)
Central Safety Building (CSB) Envelope/733/570059-100000 $0/$1,670,000/,1670,000
SECTION 2. That the transfer of cash and appropriation within the Construction Management Capital Improvement Fund 733 be authorized as follows:
FROM:
Dept/Div: 45-50 | Fund: 733 | Project Number 570043-100011 | Project Name - Municipal Court Air Handlers | OCA Code: 743011 | OL3: 6620 | Amount $675,000.00
Dept/Div: 45-50 | Fund: 733 | Project Number 570043-100012 | Project Name - Municipal Court Exterior Improvements | OCA Code: 743012 | OL3: 6620 | Amount $750,000.00
Dept/Div: 45-50 | Fund: 733 | Project Number 570056-100000 | Project Name - 59-07 Old Police Headquarters | OCA Code:: 733056 | OL3: 6620 | Amount $116,060.00
Dept/Div: 45-50 | Fund: 733 | Project Number 570030-100143 | Project Name - Architecture & Engineering | OCA Code: 730143 | OL3: 6620 | Amount $128,940.00
TO:
Dept/Div: 45-50 | Fund: 733 | Project Number 570059-100000 | Project Name - Central Safety Building (CSB) Envelope | OCA Code: 733059 | OL3: 6620 | Amount $1,670,000.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract with Cleveland Marble Mosaic Company for the Central Safety Building exterior membrane and sealant replacement, 120 Marconi Boulevard.
SECTION 4. That the expenditure of $6,170,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 3, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570059-100000
OCA Code: 733059
Object Level: 06
Object Level 3: 6620
Amount: $1,670,000.00
Division: 45-50
Fund: 701
Project: 570059-100000
OCA Code: 701059
Object Level: 06
Object Level 3: 6620
Amount: $4,500,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.