Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with RW Setterlin Building Company for the renovation of the Traffic Maintenance Facility at 1820 East 17th Avenue. This contract consists of the renovation of four spaces for offices within the Traffic Maintenance Facility, this includes but is not limited to minor interior demolition, CMU wall construction, removal of two overhead doors, painting, carpeting and fire sprinklers, plumbing, HVAC, and electrical system upgrades.
Formal bids were solicited and the City received four (4) bids (0 FBE, 0 MBE) on November 20, 2020 as follows:
Company City AS1/FBE/MBE Bid Amount
RW Setterlin Building Company Columbus EBOCC $558,500.00
Miles McClellan Construction Co, Inc. Columbus EBOCC $585,487.00
Elford, Inc. Columbus EBOCC $586,500.00
2K General Company Delaware EBOCC $620,300.00
The Office of Construction Management recommends the bid and award be made to the lowest, responsive, responsible, and best bidder, RW Setterlin Building Company.
RW Setterlin Building Company Contract Compliance No. 31-0836188, expiration date November 3, 2022.
Emergency action is requested to meet the time constraints and the compressed schedule for the Traffic Maintenance division employees.
Fiscal Impact: This legislation authorizes an expenditure of $ $558,500.00 from the Street Construction Maintenance & Repair Operating Fund for renovation of the Traffic Maintenance Facility located at 1820 East 17th Avenue. These funds are budgeted within the Street Construction Maintenance & Repair Operating Fund.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with RW Setterlin Building Company related to the renovation of the Traffic Maintenance Facility located at 1820 East 17th Avenue; to authorize the expenditure of $558,500.00 from the Street Construction Maintenance & Repair Operating Fund; and to declare an emergency. ($558,500.00)
Body
WHEREAS, it is necessary for the Department of Finance and Management, Office of Construction Management, to enter into contract for the renovation of office spaces located within the Traffic Maintenance Facility located at 1820 E. 17th Ave; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received four bids on November 20, 2020; and
WHEREAS, RW Setterlin Building Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $558,500.00 from the Street Construction Maintenance & Repair Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with RW Setterlin Building Company for renovation of the Traffic Maintenance Facility located at 1820 East 17th Avenue to meet the time constraints and the compressed schedule, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with RW Setterlin Building Company for renovation of the Traffic Maintenance Facility located at 1820 East 17th Avenue.
SECTION 2. That the expenditure of $558,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 2265, Street Construction Maintenance & Repair Operating Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.