Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into agreements with and to provide funding to the Ohio Department of Transportation (ODOT) for the FRA-33-9.33 Urban Paving project, PID 93136.
The aforementioned project encompasses the resurfacing of US 33 from Fishinger Road to Trabue Road and is slated to commence in early 2018. This project is being completed as part of the ODOT Urban Paving Initiative, which requires the local municipality (Columbus) to contribute 20% of the total cost of surface treatment for the portion of the project within it corporation limits. Additionally, the City is required to contribute 100% of the cost of non-surface related items such as curbs, gutters, utility relocation, and partial and full-depth pavement repairs.
Ordinance 2317-2017 was passed by Council on 10/2/17 and authorized the Director of Public Service to grant consent and propose cooperation with ODOT for this project. It noted that the encumbrance and expenditure of the requisite funding would be authorized under a separate ordinance. Based upon initial cost estimates, the City's contribution for this project was estimated to be $41,500.00. That was a preliminary estimate and subject to change. The City was to be notified of its share of the project cost once final plans were developed and quantity splits determined. At that time, the Director of Public Service was to seek Council approval to encumber and expend funds to support the local share of estimated construction costs.
Final plans have been developed and quantity splits have been determined. The City's share of the project is now estimated to be $36,060.00. This legislation seeks Council's approval to provide that amount to ODOT to perform the work. This amount could change once ODOT receives bids for the project. However, ODOT requires receipt of this amount before proceeding with the bid process. If bids should come in higher than estimated, legislation will be submitted for Council approval requesting the additional funding. If bids should come in lower than estimated, ODOT will refund the unused portion of the funds the City deposits.
2. FISCAL IMPACT
Funding in the amount of $36,060.00 was budgeted for this expense within the Streets and Highways Bond Fund of the Department of Public Service's 2018 Capital Improvement Budget.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow ODOT to maintain the planned construction schedule and to promote highway safety.
Title
To authorize the Director of Public Service to enter into agreements with the Director of the Ohio Department of Transportation to resurface US 33 from Fishinger Road to Trabue Road; to authorize the expenditure of $36,060.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($36,060.00)
Body
WHEREAS, ODOT proposes resurfacing US 33 from Fishinger Road to Trabue Road as part of its Urban Paving Initiative; and
WHEREAS, a portion of the FRA-33-9.33 Urban Paving project is within the Columbus corporate boundaries; and
WHEREAS, Ordinance 2317-2017 authorized the Director of Public Service to grant consent and to agree to cooperate with the Ohio Department of Transportation in this effort; and
WHEREAS, the City agreed to assume and bear one hundred percent (100%) of the entire cost of the improvement within Columbus city limits less the amount of Federal-Aid funds set aside by the Director of Transportation for the financing of this improvement from funds allocated by the Federal Highway Administration, U.S. Department of Transportation; and
WHEREAS, this legislation authorizes the Director of Public Service to enter into agreement with and to provide funding to ODOT for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the encumbrance and expenditure of requisite funding for the project so as to prevent unnecessary delays in the completion thereof, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is authorized to enter into agreements with and to make payment to the Ohio Department of Transportation relative to the FRA-33-9.33 Urban Paving project, PID 93136.
SECTION 2. That the expenditure of $36,060.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530282-100114 (Resurfacing - Urban Paving US33 Riverside Drive - PID 93136), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Department of Public Service is authorized to accept a refund of funds deposited with ODOT for this project if final accounting should show all of the funds contributed by the City were not used and should be refunded to the City.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.