Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract for the purchase of Luminaires required by the Division of Power and Water for the maintenance of its street lighting system.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003508). Thirty-five (35) vendors (l MBR, 2 M1A, 32 MAJ) were solicited and five (5) bids were received and opened (all MAJ) on March 18, 2010. These bids were evaluated and awards are recommended to the lowest, responsive, responsible and best bidders:
General Supply & Services dba Gexpro, $39,996.80
Items 1, 2, 3, 4, 5, 6 and 8.
Contract Compliance #205021902, expires 04/02/2011
Consolidated Electrical Dist. was the low bidder for Item #7 and will be awarded in the form of a purchase order in the amount of $1,260.00. Since this award is under $20,000, it is not included in this legislation.
There were no bids for Item #9. A bid tabulation is attached for your review.
FISCAL IMPACT: $563,800 is budgeted in the 2010 Electricity Operating Fund for Luminaires and Large Lamps. $513,994 was spent in 2008 and $574,465.00 was spent in 2009 for the purchase of Luminaires.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the purchase of Luminaires with General Supply and Services, Inc. dba Gexpro for the Division of Power and Water; and to authorize the expenditure of $39,996.80 from the Electricity Operating Fund. ($39,996.80)
Body
WHEREAS, the Division of Power and Water has a need for Luminaires for the maintenance of its street lighting system; and
WHEREAS, the Purchasing Office advertised and solicited formal bids for Luminaires (SA003508) opened on March 18, 2010; and
WHEREAS, a contract award is recommended based upon the lowest, responsive, responsible and best bids received; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract for the purchase of Luminaires in accordance with Solicitation No. SA003508 with General Supply & Services, dba Gexpro, in the amount of $39,996.80.
SECTION 2. That to pay the cost of said contracts, the expenditure of $39,996.80, or so much thereof as may be needed, is hereby authorized from Electricity Operating Fund 550, Div./Dept. No. 60-07, OCA 606764, Object Level Three 2208.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.