Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify, extend and increase the funding for the existing contract with G&G Fitness, authorized by Ord. No. 2173-2013, for provision of new fitness equipment and maintenance of existing fitness equipment and to authorize the expenditure of the funds to G&G Fitness. This modification will be for the term of April 1, 2016 to March 31, 2017.
Existing fitness equipment located within Columbus Recreation Centers must be consistently maintained and upgraded for the safety of the public.
The contract with G&G Fitness will have a not-to-exceed expenditure limit of $91,928.57 and will include $51,928.57 in equipment replacement costs and $40,000.00 in repairs and preventative maintenance of existing equipment.
Principal Parties:
G&G Fitness
Bryan Knapp
2656 Sawmill Place Blvd.
Dublin, OH 43235
(614) 336-0036
Contractor Federal ID #: 16-1365573; expiration date is 12/15/2017
Emergency Justification: Emergency action is requested so that the contract modification will be completed by April 1, 2016 so there is no gap in service and equipment can be maintained, thereby preserving the public health, peace, property, safety, and welfare.
Fiscal Impact: $40,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund 747, $40,000.00 from the Recreation and Parks Operating Fund and $11,928.57 from the Health and Wellness Grant Fund, contingent on the passage of ORD 0335-2016, to meet the financial obligations of this expenditure.
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with G&G Fitness, authorized by Ord. No. 2173-2013, for provision of new fitness equipment and maintenance of existing fitness equipment; to authorize the appropriation and expenditure of $40,000.00 from the Recreation and Parks Permanent Improvement Fund; to authorize the expenditure of $40,000.00 from the Recreation and Parks Operating Fund; to authorize the expenditure of $11,928.57 from the Recreation and Parks Grant Fund; to amend the 2015 Capital Improvements Budget; and to declare an emergency. ($91,928.57)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to modify a contract with G&G Fitness to extend the term through March 31, 2017 and add funding to the contract to purchase equipment; and
WHEREAS, it is necessary to authorize and direct a three-year equipment replacement and maintenance agreement with G&G Fitness was authorized per Ordinance 2173-2013 starting April 1, 2014; and
WHEREAS, it is necessary to authorize and direct that the yearly contract amount approved shall be increased by $16,928.57 for a total of $91,928.57 due to the addition of grant funds for the purchase of 50+ fitness program equipment and the addition of operating funds to cover maintenance costs for three additional fitness rooms; and
WHEREAS, the 2015 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 747 for the fitness equipment project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify a contract with G&G Fitness for fitness equipment improvements so that equipment can be maintained in good condition without a gap in service, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to modify the contract with G&G Fitness to extend the term through March 31, 2017 and to increase the contract amount to $91,928.57 for new fitness equipment and maintenance of existing fitness equipment in City of Columbus recreation centers.
SECTION 2. That the expenditure of $40,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2285 Recreation and Parks Operating Fund in object class 03 Contractual Services per the account codes in the attachment to this ordinance.
See attached DAX Financial information
SECTION 3. That the expenditure of $11,928.57 or so much thereof as may be needed, is hereby authorized in Fund 2283 Recreation and Parks Grant Fund in object class 02 Materials and Supplies per the account codes in the attachment to this ordinance.
See Attached DAX Financial Information
SECTION 4. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation:
CURRENT:
Fund 747: Project 747999-100000/Unallocated Balance Fund 747/$1,486 (Carryover)
AMENDED TO:
Fund 747: Project 747999-100000/Unallocated Balance Fund 747/$ 89,660 (Carryover)
SECTION 5. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation:
CURRENT:
Fund 747: Project 747999-100000/Unallocated Balance Fund 747/$89,660 (Carryover)
Fund 747: Project 510040-100000/Equipment/$0 (Carryover)
AMENDED TO:
Fund 747: Project 747999-100000/Unallocated Balance Fund 747/$49,660 (Carryover)
Fund 747: Project 510040-100000/Equipment/$40,000 (Carryover)
SECTION 6. That the amount of $88,174.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
See Attached DAX Financial Information
SECTION 7. That the transfer of $40,000 of cash and appropriation within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the correct project area for various improvements for the Recreation and Parks Department as follows:
See Attached DAX Financial Information
SECTION 8. That the expenditure of $40,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 747, as follows:
See attached DAX Financial Information
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.