Explanation
Background:
Bids were received by the Recreation and Parks department on January 27, 2004, for the Hilliard Green & Jefferson Woods Park Improvements, as follows:
Status Amount
M & D Blacktop Majority $121,875.00
Miller Pavement Majority $156,451.00
Strawser Paving Majority $164,460.00
Nadalin FBE $175,600.00
2k General Majority $183,709.00
Kel Par Majority $194,820.00
RWS Majority $198,150.00
McDaniels MBE $208,397.00
Downing Majority $218,500.00
Project includes installation of asphalt walk, play equipment, site furnishings, landscaping, rubberized surface, grading, seeding, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
The Contract Compliance Number for M & D Blacktop Sealing Company is #31-1131599.
A contingency amount of $12,000.00 is being included in this project.
The approximate cost of Recreation and Parks staff time on this project is $5,000.00 (03-020).
Fiscal Impact:
$138,875.00 is required and budgeted in the Recreation and Parks Special Purpose Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with M & D Blacktop Sealing Company for the Hilliard Green & Jefferson Woods Park Improvement Project and to authorize the expenditure of $138,875.00 from the Recreation and Parks Special Purpose Fund. ($138,875.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on January 27, 2004, and the contract for the Hilliard Green & Jefferson Woods Park Improvement Project will be awarded on the basis of the lowest and best responsive and responsible bidder; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with M & D Blacktop Sealing Company for the Hilliard Green & Jefferson Woods Park Improvement Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $138,875.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Special Purpose Fund 223, Subfund 025, Department No. 51-01, as follows:
Object Level 3 OCA Code Amount
6621 511220 $ 133,875.00
6680 511220 $ 5,000.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $12,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That this ordinance shall effect and be in force from and after the earliest period allowed by law.