Explanation
Background: This legislation authorizes the Finance Director to establish a purchase order with ESEC Corporation dba Columbus Peterbilt for repair of a Refuse Collection Division vehicle, Brass Tag 21729, a 2004 Peterbilt 320/ Heil 7000 automated side loader. On October 04, 2004 the unit was traveling southbound on Jackson Pike when a 1995 Dodge Ram 1500 pulled into the path of the Refuse vehicle resulting in severe damage to both vehicles. Nationwide Insurance Company has remitted payment to the City of Columbus in the amount of $46,855.33, which was deposited into the General Fund. ESEC Corporation dba Columbus Peterbilt, is the sole authorized local service center for Peterbilt trucks and therefore, the Fleet Management Division requests a waiver of competitive bids.
Fiscal Impact: The Fleet Management Division budgeted nearly $3.1 million in the 2005 operating budget for services. Year to date encumbrances and expenditures total approximately $800,000.00. While there is sufficient appropriation authority to cover the estimated $50,000.00 cost of the repairs, the Fleet Management Division does not typically budget for such significant repair services for a single piece of equipment. However, due to the fact that the vehicle involved in the accident was new and reimbursement has already been made to the City, it makes good business sense to repair the refuse collection vehicle. A new automated side loader cost approximately $150,000.00. ESEC Corporation CC#341285858, expiring 9/16/06. The estimated cost of repairs to the vehicle is $46,855.33, but the Fleet Management Division request a contingency amount, bringing the total purchase order request to $50,000.00.
Emergency action is requested to enable to the Refuse Collection Division to return the Peterbilt 320/ Heil 7000 automated side loader to service as soon as possible.
Title
To authorize the Finance Director to establish a purchase order for the Fleet Management Division with ESEC Corporation dba Columbus Peterbilt to repair a Peterbilt 320/ Heil 7000 automated side loader for the Refuse Collection Division, to authorize the expenditure of $50,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($50,000.00)
Body
WHEREAS, Brass Tag 21729, a Peterbilt 320/ Heil 7000 automated side loader was damaged in an accident, and
WHEREAS, Brass Tag 21729, a Peterbilt 320/ Heil 7000 automated side loader, is in need of immediate repair, and
WHEREAS, ESEC Corporation dba Columbus Peterbilt is the sole authorized local Peterbilt repair center, and
WHEREAS, it is necessary to waive the formal competitive bid requirements of the Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to establish a purchase order for the repair of Brass Tag 21729, to return the Peterbilt 320/ Heil 7000 automated side loader to service as quickly as possible thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and hereby is authorized and directed to issue a purchase order to ESEC Corporation dba Columbus Peterbilt, for the repair of Brass Tag 21729, a Peterbilt 320/ Heil 7000 automated side loader.
Section 2. That the expenditure of $50,000.00, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Maintenance Services Fund, 513, Department No. 59-05, Object Level One 03, Object Level Three 3373, OCA Code 591289 to pay the cost thereof.
Section 3. That in accordance with Section 329.27 of the Columbus City Codes, City Council finds it to be in the best interest of the City of Columbus that the competitive bidding requirements of Section 329.06 of the Columbus City Codes be and are hereby waived.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.