Explanation
1. Background: This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with Camp Dresser and McKee, Inc. for the Wastewater Treatment Facilities Instrumentation and Control (I&C) System Upgrade, Facilities Integration and Support Services project, CIP # 650348-100002. The modification amount requested under this ordinance is $499,995.00. The contract total including this modification is $3,147,191.00.
The original contract with Camp Dresser and McKee, Inc. provides a consultant that is the sole integrator of new CIP projects, constructed through 2012, into the existing DOSD Plant Wide Process Control System (PWPCS) at the two wastewater treatment facilities and the Sewer Maintenance and Operations Center (SMOC). The integration consultant will assist and train Division of Sewerage and Drainage staff with all issues associated with the PWPCS and to enable the City staff to be self reliant to handle all PWPCS issues The consultant will assist city staff with such PWPCS items as integration, programming, management, troubleshooting and repairs, training and hardware and software upgrades.
The contract is for a duration of five (5) years and shall be funded by incremental appropriation through the use of modifications. The proposed contract modification provides funding for technical services now needed during 2011. The potential need for this work was foreseen and so stated in the original contract's legislation, and is therefore a planned continuation of the services originally included within the existing contract's scope of service. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of these services with another procurement project. The cost of the modification is a continuation of the vendor's current pricing structure. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
1.1. Amount of additional funds to be expended: $499,995.00
Original Contract $2,162,196.00
Contract Modification No. 1 $ 485,000.00
Proposed Modification No. 2 $ 499,995.00
Future Modification No. 3 (estimated 2012 funding) $ 500,000.00
CURRENT PROPOSED TOTAL $3,647,191.00
1.2. Reasons additional goods/services could not be foreseen:
This Contract Modification No. 2 was planned and so stated in the original contract's legislation. It is a planned continuation of the services originally included within the existing contract's scope of service.
1.3. Reason other procurement processes are not used:
The funding provided by this contract modification is for continuation of the existing work of the contract. This work was planned for and anticipated within the original procurement, it is not reasonable or cost effective to undertake a new procurement to acquire these services.
1.4. How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal. The estimate of the quantity of labor required to complete the remaining scope of services is within the anticipated level of funding originally forecast.
2. Multi-Year Contract:
This ordinance will authorize the expenditure of $ 499,995.00. The Department anticipates requesting additional appropriations to this contract for the 2012 fiscal year, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvements related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
3. Contract Compliance No.: 04-2473650 | (MAJ) | Expiration Date: 04/23/2012
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
4. Emergency Designation: Emergency designation is not requested.
5. Fiscal Impact:
This ordinance authorizes the Director of Public Utilities to transfer within and expend $499,995.00 in funds from the Sanitary Sewer Super Build America Bond Fund, Super B.A.B.s, Fund 669 for this project. There is sufficient authority in the 2011 Capital Improvements Budget for this expenditure.
Title
To authorize the Director of Public Utilities to execute a planned contract modification for professional engineering services with Camp Dresser and McKee, Inc. for the Wastewater Treatment Facilities Instrumentation and Control System Upgrade; to authorize the transfer and the expenditure of $499,995.00 Sanitary Sewer Super Build America Bond Fund for the Division of Sewerage and Drainage, and to amend the 2011 Capital Improvement Budget. ($499,995.00)
Body
WHEREAS, Contract No. EL008178 was authorized by Ordinance No. 0524-2008, as passed by Columbus City Council on April 21, 2008 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional engineering services with Camp Dresser and McKee, Inc. for the Wastewater Treatment Facilities Instrumentation and Control (I&C) System Upgrade, Facilities Integration and Support Services project; and
WHEREAS, Contract No. EL010285 was authorized by Ordinance No. 0182-2010, passed by Columbus City Council on March, 08, 2010, executed by the Director of Public Utilities on May 10, 2010 and signed by the City Attorney on May 11, 2010; and
WHEREAS, it is necessary to modify the subject contract in order to provide funding for technical services now needed during 2011; and
WHEREAS, it is necessary to authorize the transfer within of funds from the Sanitary Sewer Super Build America Bond Fund, (Super B.A.B.s), Fund 669 for purposes of providing sufficient funding for the sanitary expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer Super Build America Bond Fund, (Super B.A.B.s), Fund 669; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purposes of creating and providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the aforementioned professional engineering services contract with Camp Dresser and McKee, Inc. for purposes of funding the engineering services now needed for the Wastewater Treatment Facilities Instrumentation and Control (I&C) System Upgrade, Facilities Integration and Support Services project, at the earliest practicable date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL008178 with Camp Dresser and McKee, Inc., 8800 Lyra Drive, Columbus, Ohio 43240, in connection with the Wastewater Treatment Facilities Instrumentation and Control (I&C) System Upgrade, Facilities Integration and Support Services project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer of $499,995.00 within the Department of Public Utilities, Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Sewer Super Build America Bond Fund, (Super B.A.B.s), Fund 669, Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650333-100000 | WWTF's Ash Lagoons Improvements | 693330 | (-$499,995.00)
To:
Project No. | Project Name | OCA Code | Change
650348-100002 | WWTF's Instrumentation and Control System Upgrade | 693482 | (+$499,995.00)
Section 3. That the City Auditor be and hereby is authorized to expend a total of $499,995.00 from the Sanitary Sewer Super Build America Bond Fund, (Super B.A.B.s) into the WWTF's Instrumentation and Control System Upgrade | Fund 669 | Div. 60-05 | Project No. 650348-100002 | 693482 | Object Level Three 6676.
Section 4. That the 2011 Capital Improvements Budget Ordinance 0266-2011 is hereby amended as follows, to provide sufficient budget for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650333-100000 | WWTF's Ash Lagoons Improvements | $774,000 | $274,005 | (-$499,995)
650348-100002 | WWTF's Instrumentation and Control System Upgrade | $0 | $499,995 | (+$499,995)
Section 5. That the said engineering company, Stantec Consulting Services, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.