Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to modify and extend a contract for the Facilities Management Division with AA Programmed Janitorial and Building Maintenance in the amount of $110,000.00 for custodial services at the Fire Training Academy and Fire Administration Building at 3639 and 3675 Parsons Avenue. The contract renewal is the second of four possible renewal options with AA Programmed Janitorial and Building Maintenance. The Fire Division has asked for an increase in custodial cleaning for the facilities, necessitating an increase in the overall cost of the contract. The contract was originally authorized by Ordinance Number 0025-2003, passed on January 13, 2003 and renewed by Ordinance 0361-2004, passed on March 9, 2004. This renewal shall continue the contract from March 1, 2005, through February 28, 2006.
Emergency action is requested so that custodial services may continue without interruption.
Fiscal Impact: The Facilities Management Division budgeted $110,000.00 in 2005 for custodial services at the Fire Training Academy and Fire Administration Building. The Division spent $99,000 in 2003 and $99,000 in 2004. AA Programmed Janitorial and Building Maintenance, Contract Compliance Number 30-0095055, expiration date 11/19/2005, is a minority business entity.
Title
To authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building; to authorize the expenditure of $110,000.00 from the General Fund, and to declare an emergency. ($110,000.00)
Body
WHEREAS, the Facilities Management Division originally solicited bids on October 15, 2002, for the custodial services contract for the Fire Training Academy and Fire Administration Building, and
WHEREAS, the Facilities Management Division recommended AA Programmed Janitorial and Building Maintenance as the most responsive and responsible bid, and
WHEREAS, Ordinance No. 0025-03, passed by Council on January 13, 2003, authorized the original contract for the Facilities Management Division with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building, and;
WHEREAS, the Facilities Management Division respectfully requests to modify and extend the contract with AA Programmed Janitorial and Building Maintenance for one year beginning March 1, 2005, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to modify and extend a contract with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building, to ensure the cleanliness of the buildings without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to extend a contract with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building from March 1, 2005, through February 28, 2006.
SECTION 2. That the expenditure of $110,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 010
OCA Code: 281014
Object Level 1: 03
Object Level 3: 3396
Amount: $110,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.