Explanation
BACKGROUND: For the option to purchase Light Duty Trucks for the City of Columbus. Light Duty Trucks are used in various City agencies.
The term of the proposed option contract would be from the date of execution by the City up to and including September 30, 2011 or manufacturer's build-out date. The Purchasing Office opened formal bids on October 21, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003720). Fifty Five (55) bids were solicited; Nine (9) bids were received. Bid specifications for eleven different types of light duty trucks included options for hybrid, flexible fuel capability, compressed natural gas (CNG) capability, diesel engine, and propane conversion to meet the City's Environmental Code.
The recommendation for award includes two awards which include environmentally preferred options. The awards include flexible fuel capability option (Ford E150, Ford E250, Ford E350, Ford F150, Ford F250, Ford F350, and Ford F450), compressed natural gas capability option (CNG) (Ford E150, Ford E250, Ford E350, Ford F150, Ford F250, Ford F350, Ford F450, and Transit Connect), propane conversion option (Ford E150, Ford E250, Ford E350, and Ford F450), and diesel engine option (Ford F250, Ford F350, and Ford F450).
No responsive bids were received for 1/2 Ton Cargo Van, 3/4 Ton Cargo Van, 1 Ton Cargo Van, Compact 1/2 Pick-up, 1/2 Ton Full Size Pick-up, 3/4 Ton Full Size Pick-up, 1 Ton Full Size Pick-up, 1 Ton Cab & Chassis, Heavy Duty 1 Ton Cab & Chassis, Full Size Passenger Van, and Light Duty Cargo Van that operate on hybrid; no responsive bids were received for 1/2 Ton Full Size Pick-up that operate on hybrid 2 wheel drive or hybrid 4 wheel drive; no responsive bids were received for Compact 1/2 Pick-up, Heavy Duty 1 Ton Cab & Chassis, and Light Duty Cargo Van that operate on flexible fuel capability; no responsive bids were received for Compact 1/2 Pick-up that operate on compressed natural gas capability (CNG); no responsive bids were received for 1/2 Ton Cargo Van, 3/4 Ton Cargo Van, 1 Ton Cargo Van, Compact 1/2 Ton Pick-up, 1/2 Ton Full Size Pick-up, Full Size Passenger Van, and Light Duty Cargo Van that operate on diesel engine; no responsive bids were received for Compact 1/2 Ton Pick-up, 1/2 Ton Full Size Pick-up, 3/4 Ton Full Size Pick-up, 1 Ton Full Size Pick-up, 1 Ton Cab and Chassis, and Light Duty Cargo Van that operate on propane conversion.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Item 1:
1/2 Ton Cargo Van/Ford E150 - (Primary with Flexible Fuel Capability and Propane Conversion) Ricart Properties Inc. dba Ricart Ford, Inc. CC# 311282546 (Expires 9-21-12)
1/2 Ton Cargo Van/Ford E150 - (Secondary with Flexible Fuel Capability and Compressed Natural Gas Capability (CNG)) Germain Ford CC# 311742492 (Expires 10-7-12)
Item 2:
3/4 Ton Cargo Van/Ford E250 - Ricart Properties Inc. dba Ricart Ford, Inc. CC#311282546 (Expires 9-21-12)
Item 3:
1 Ton Cargo Van/Ford E350 - Ricart Properties Inc. dba Ricart Ford, Inc. CC#311282546 (Expires 9-21-12)
Item 4:
Compact 1/2 Ton Pick-up/Ford Ranger - Ricart Properties Inc. dba Ricart Ford, Inc. CC#311282546 (Expires 9-21-12)
Item 5:
1/2 Ton Full Size Pick-up/Ford 150 - (Primary with Flexible Fuel Capability) Ricart Properties Inc. dba Ricart Ford, Inc. CC#311282546 (Expires 9-21-12)
1/2 Ton Full Size Pick-up/Ford 150 - (Secondary with Flexible Fuel Capability and Compressed Natural Gas) - Germain Ford CC#311742492 (Expires 10-7-12)
Item 6:
3/4 Ton Full Size Pick-up/Ford F250 - Ricart Properties Inc. dba Ricart Ford, Inc. CC#311282546 (Expires 9-21-12)
Item 7:
1 Ton Full Size Pick-up/Ford F350 - Ricart Properties Inc. dba Ricart Ford, Inc. CC#311282546 (Expires 9-21-12)
Item 8:
1 Ton Cab & Chassis/Ford F350 - Ricart Properties Inc. dba Ricart Ford, Inc. CC#311282546 (Expires 9-21-12)
Item 9:
Heavy Duty 1 Ton Cab & Chassis/Ford F450 - Ricart Properties Inc. dba Ricart Ford, Inc. CC#311282546 (Expires 9-21-12)
Item 10:
Full Size Passenger Van/Ford E150 - Ricart Properties Inc. dba Ricart Ford, Inc. CC#311282546
(Expires 9-21-12)
Item 11:
Light Duty Cargo Van/Ford Transit Connect - Ricart Properties Inc. dba Ricart Ford, Inc. CC#311282546
(Expires 9-21-12)
Total Estimated Annual Expenditure: $4,000,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two (2) contracts for the option to purchase Light Duty Trucks with Ricart Properties Inc. dba Ricart Ford, Inc. and Germain Ford; to authorize the expenditure of two (2) dollars to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 21, 2010 seeking environmental options and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) purchasing environmentally preferred materials, supplies and equipment; and 4) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, these Light Duty Trucks will replace older, high maintenance units used in the daily operations of City Agencies, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to enter into contracts for an option to purchase Light Duty Trucks, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Light Duty Trucks in accordance with SA003720 thru September 30, 2011 as follows:
Ricart Properties Inc. dba Ricart Ford, Inc., Item 1 (Primary with Flexible Fuel Capability and Propane Conversion), Items 2, 3, 4, Item 5 (Primary with Flexible Fuel Capability), Items 6, 7, 8, 9, 10, and 11: Amount: $1.00
Germain Ford, Item 1 (Secondary with Flexible Fuel Capability and Compressed Natural Gas Capability), Item 5 (Secondary with Flexible Fuel Capability and Compressed Natural Gas Capability): Amount: $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2140, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.