Explanation
1. BACKGROUND: This legislation is to authorize the purchase of one (1) 60' Insulated Aerial Tower with Cab & Chassisand options to include one (1) Dimensions Model DUI-12/2500 Quasi Sine Wave Inverter and Aerial Device manufacturer's service school to include training, transportation, lodging for two people. This unit will replace an older unit which is beyond its useful life.
This ordinance authorizes the Finance and Management Director to issue a purchase order with Utility Truck Equipment, Inc. for this purchase. The vehicle will be used for the Division of Power & Water (Power) crews for maintenance on street lights and poles. The 60' Insulated Aerial Tower will be replacing BT-14592 that will be coming out of service.
2. CONTRACT AWARD: On August 9, 2012, the Department of Finance and Management publicly opened a formal bid, solicitation SA004509. One bid was received from Utility Truck Equipment, Inc. - $204,845.00.
Utility Truck and Equipment Contract Compliance Number: 31-0989420, expires 08/24/2014, Majority
3. FISCAL IMPACT: It is necessary to transfer funds within the Electricity G.O. Bonds Fund and to amend the 2012 Capital Improvements Budget for this expenditure.
Title
To authorize the Finance and Management Director to establish a purchase order with Utility Truck Equipment, Inc. for the purchase of one (1) 60' Insulated Aerial Tower with Cab & Chassis with options; to authorize the transfer of $211,495.00 within the Electricity G.O. Bonds Fund; to authorize an amendment to the 2012 Capital Improvements Budget; and to authorize the expenditure of $211,495.00 from the Electricity G.O. Bonds Fund for the Division of Power and Water (Power). ($211,495.00)
Body
WHEREAS, the Division of Power and Water (Power) requires a 60' Aerial Bucket Truck to complete capital improvement street lighting projects throughout the City of Columbus; and
WHEREAS, one (1) bid for one (1) 60' Aerial Bucket Truck with options was received and publicly opened in the offices of the Director of Finance and Management on August 9, 2012; and
WHEREAS, said bid has been tabulated and evaluated and an award is recommended to Utility Truck Equipment, Inc. as the lowest responsive and responsible bidder in the amount of $211,495.00; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water (Power), Department of Public Utilities, to authorize the Director of Finance and Management to enter into a contract for a 60' Aerial Bucket Truck for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order for a 60' Aerial Bucket Truck with options to include one (1) Dimensions Model DUI-12/2500 Quasi Sine Wave Inverter and Aerial Device manufacturers service school to include training, transportation, lodging for two people in the amount of $211,495.00 for the Division of Power and Water (Power).
SECTION 2. That the City Auditor is hereby authorized to transfer $211,495.00 within the Electricity G.O. Bonds Fund, Fund No. 553, Division No. 60-07, as follows:
FROM:
PROJECT NUMBER | PROJECT NAME | OCA CODE | AMOUNT
440007-100001 | Various Electricity (SIT) | 553007 | $211,495.00
TO:
PROJECT NUMBER | PROJECT NAME | OCA CODE | OL3 | AMOUNT
670637-100000 | Electricity Equipment Purchase | 553637 | 6652 | $211,495.00
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/POWER 60-07
Fund No. | Project Number | Project | Current CIB | Revised CIB | CHANGE
553 | 440007-100001 (carryover) | Various Electricity (SIT) | $260,513| $49,018 | -$211,495
553 | 670637-100000 (carryover) | Electricity Equipment Purchase | $0 | $211,495 | +$211,495
SECTION 4. That the expenditure of $211,495.00 or so much as may be needed, is hereby authorized for Solicitation SA004509 for a 60' Aerial Bucket Truck with options within the Electricity G.O. Bonds Fund, Fund No. 553, Project 670637-100000, OCA Code 553637, Object Level One 06, Object Level Three 6652.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.