Explanation
Background:
This legislation authorizes the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to increase funding in an amount up to $65,000.00 with FedEx Corporation (“FedEx”) for the provision of commercial carrier service.
Ordinance 2248-2023 authorized the Municipal Court Clerk to originally enter a contract with FedEx for the provision of commercial carrier services on civil cases which allows for a more efficient and effective means of service.
The usage of the FedEx service has increased since the initial implementation. More funds are needed to be able to cover the costs of this increase.
Ordinance 1898-2025 extended the contract one year up until October 18, 2026.
Contract Compliance: CC-009933
Expiration Date: 10/20/2027
DAX Vendor Number: 009933
Contracts:
Ordinance: 2248-2023; $200,000.00; PO411015
Ordinance: 1468-2024; $0.00; PO411015
Ordinance: 2573-2024; $100,000.00; PO472572
Ordinance: 2721; $0.00; PO472572
Ordinance: 302-2025; $0.00; PO472572
Ordinance: 1898-2025; $150,000.00; PO523837
Ordinance: 2658-2025: $0.00; PO523837
Ordinance: 1828-2026: $65,000.00
Contract Modification:
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
1. Amount of additional funds: Amount of additional funds to be expended under this modification is $65,000.00.
2. Reason additional funds were not foreseen: Additional funds are needed due to the unforeseen usage of the service by the public.
3. Reason other procurement processes were not used: STS procurement process was followed in 2658-2025.
4. How was cost determined: Cost determination: The cost was determined by using the rates stated in the current STS contract.
Fiscal Impact: Funds totaling $65,000.00 are available within the General Fund.
Emergency: There is an immediate need to continue FedEx for commercial carrier service to ensure proper service procedures are met and to avoid interruption in services.
Title
To authorize the Municipal Court Clerk to increase the funds with FedEx for the provision of commercial carrier service; to authorize the expenditure of up to $65,000.00 within the General Fund; and to declare an emergency. ($65,000.00)
Body
WHEREAS, it is necessary to increase the funds for the provision of commercial carrier services for the Franklin County Municipal Court; and
WHEREAS, it is necessary to authorize an expenditure of $65,000.00 with respect to the modification and extension of this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk’s Office in that it is immediately necessary to authorize the Clerk of Courts to modify and extend the existing contract with FedEx, for commercial carrier services to avoid interruption in services, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to increase the funds with FedEx in the amount of $65,000.00 for the provision of commercial carrier services for the Franklin County Municipal Court.
SECTION 2. That the expenditure sum of $65,000.00 or so much as may be needed, be and hereby is authorized in Fund 1000 (General Fund), Department-Division 2601 (Municipal Court Clerk), in Object Class 03 (Contractual Services), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which are hereby made a part of hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.