Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company for the Bikeway Development - Norton Road Shared Use Path project and to provide payment for construction, construction administration and inspection services.
This contract includes construction of one half mile of 10' wide shared use path along the west side of Norton Road from the Camp Chase Trail to Hall Road including drainage improvements, ADA crossings, and modifications to the intersection curb ramps to accommodate the shared use path., and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is April 19, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Seven bids were received on March 4, 2021, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Company $817,858.04 Columbus, OH Majority
Elite Excavating Co. of Ohio, Inc. $842,339.19 Mansfield, OH Majority
Columbus Asphalt Paving, Inc. $847,675.52 Gahanna, OH Majority
Shelly & Sands, Inc. $853,921.29 Columbus, OH Majority
Complete General Construction $882,599.64 Columbus, OH Majority
Decker Construction Company $1,070,099.28 Columbus, OH Majority
Danbert, Inc. $1,107,834.37 Plain City, OH Majority
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for their bid of $817,858.04. The amount of construction administration and inspection services will be $81,785.80. The total legislated amount is $899,643.84.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 01/14/23.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this project is available in the Streets and Highways Bond Fund, Fund 7704, in an amount of up to $899,643.84. An amendment to the 2020 Capital Improvement Budget is necessary to align spending with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2020 Capital Improvement budget; to authorize the Director of Public Service to enter into contract with Strawser Paving Company for the Bikeway Development - Norton Road Shared Use Path project; to authorize the expenditure of up to $899,643.84 from the Streets and Highways Bond Fund for the Bikeway Development - Norton Road Shared Use Path project; and to declare an emergency. ($899,643.84)
Body
WHEREAS, the Department of Public Service is engaged in the Bikeway Development - Norton Road Shared Use Path project; and
WHEREAS, the work for this project consists of construction of one half mile of 10' wide shared use path along the west side of Norton Road from the Camp Chase Trail to Hall Road including drainage improvements, ADA crossings, and modifications to the intersection curb ramps to accommodate the shared use path.; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Company will be awarded the contract for the Bikeway Development - Norton Road Shared Use Path project; and
WHEREAS, the Department of Public Service requires funding to be available for the Bikeway Development - Norton Road Shared Use Path project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Company to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P540002-100000 / Bikeway Development (Voted Carryover) / $76,984.00 / ($76,984.00) / $0.00
7704 / P540002-100004 / Bikeway Development - Misc ROW Acquisition (Voted Carryover) / $100,000.00 / ($9,047.00) / $90,953.00
7704 / P540002-100005 / Bikeway Development - SR 161 Bikeway Connector/Sawmill Road-Linworth Road (Voted Carryover) / $116,000.00 / ($116,000.00) / $0.00
7704 / P540002-100009 / Bikeway Development - General Engineering Design Services (Voted Carryover) / $73,937.00 / ($73,937.00) / $0.00
7704 / P540002-100035 / Bikeway Development - Olentangy to Alum Creek East-West Connector Phase 2 (Voted Carryover) / $200,595.00 / ($200,595.00) / $0.00
7704 / P540002-100037 / Bikeway Development - Sullivant Corridor East-West Connector (Voted Carryover) / $65,580.00 / ($65,580.00) / $0.00
7704 / P540002-100041 / Bikeway Development - North Hague Avenue-Whitethorne Avenue Bikeways (Voted Carryover) / $60,000.00 / ($60,000.00) / $0.00
7704 / P540002-100042 / Bikeway Development - Henderson Road-Olentangy River Road to West of Kenny (Voted Carryover) / $119,040.00 / ($119,040.00) / $0.00
7704 / P540002-100043 / Bikeway Development - Rich Street - Town Street Two Way Conversion (Voted Carryover) / $8,946.00 / ($8,946.00) / $0.00
7704 / P540002-100081 / Bikeway Development - Cleveland Avenue Shared Use Path-Community Park Drive to Interstate 270 (Voted Carryover) / $11,234.00 / ($11,234.00) / $0.00
7704 / P540002-100083 / Bikeway Development - Morse Road at the Alum Creek Trail (Voted Carryover) / $1,561.00 / ($1,561.00) / $0.00
7704 / P540002-100084 / Bikeway Development - Hard Road at SR315 Crossing at Olentangy Trail (Voted Carryover) / $116,720.00 / ($116,720.00) / $0.00
7704 / P540002-100085 / Bikeway Development - Roberts Road Bike Lanes - Westbelt Drive to International Street (Voted Carryover) / $40,000.00 / ($40,000.00) / $0.00
7704 / P540002-100095 / Bikeway Development - Norton Road Shared Use Path (Voted Carryover) / $0.00 / $ 899,644.00 / $ 899,644.00
SECTION 2 That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio 43223, for the Bikeway Development - Norton Road Shared Use Path project in the amount of up to $817,858.04 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $81,785.80.
SECTION 3. That the expenditure of $899,643.84, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P540002-100095 (Bikeway Development - Norton Road Shared Use Path), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.