Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Finance and Management and Public Service, to enter into a sole source contract with Tritech Software Systems, a CentralSquare company, for maintenance and support of the CentralSquare (Lucity) Work and Asset Management Systems.
The CentralSquare (Lucity) Work and Asset Management Systems is a proprietary system from Tritech Software Systems, a CentralSquare company which is used by various Departments to manage City related building requests, physical asset management, and physical inventory control. It was most recently authorized by Ordinance 2731-2025, passed by City Council on November 3, 2025.
This ordinance requests approval to enter into the above-mentioned contract agreement in accordance with sole source procurement provisions of Section 329 of the Columbus City Code, as it has been determined that Tritech Software Systems, a CentralSquare company, is the sole provider and owner of the CentralSquare (Lucity) Work and Asset Management Systems.
Finally, this ordinance authorizes the expenditure of $53,701.07 for the above-described services for the period of one year from March 1, 2027, to February 28, 2028.
FISCAL IMPACT
Funds for the contract being authorized by this ordinance are budgeted and available in the Department of Technology, Information Services operating fund.
CONTRACT COMPLIANCE
Vendor: TriTech Software Systems, a CentralSquare company
Vendor no.: 024879
Expiration Date: July 14, 2022
Vendor will have their certification completed before the Purchase Order is completed.
Title
To authorize the Director of the Department of Technology, on behalf of the Departments of Finance and Management and Public Service, to enter into a contract with Tritech Software Systems, a CentralSquare company, for maintenance and support of the CentralSquare (Lucity) Work and Asset Management Systems in accordance with the provisions of sole source procurement of the Columbus City Codes; and to authorize the expenditure of $53,701.07 from the Department of Technology, Information Services operating fund. ($53,701.07)
Body
WHEREAS, it is necessary to authorize the Director of Technology, on behalf of the Departments of Finance and Management and Public Service, to enter into a sole source contract with Tritech Software Systems, a CentralSquare company, for maintenance and support of the CentralSquare (Lucity) Work and Asset Management Systems; and
WHEREAS, the services provided by Tritech Software Systems, a CentralSquare company, are in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, the term of this agreement shall be for one year starting from March 1, 2027, to February 28, 2028, at a cost of $53,701.07; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology on behalf of the Departments of Finance and Management and Public Service to authorize the Director to enter into contract with Tritech Software Systems, a CentralSquare company, for maintenance and support of the CentralSquare (Lucity) Work and Asset Management Systems; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. To authorize the Director of the Department of Technology to enter into contract with Tritech Software Systems, a CentralSquare company, for maintenance and support of the CentralSquare (Lucity) Work and Asset Management Systems at a cost of $53,701.07, for a one (1) year term, starting on March 1, 2027, to February 28, 2028.
SECTION 2. That the total expenditure of $53,701.07, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance: (Please see attachment 2823-2026EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. This ordinance is being submitted in accordance with the provisions of sole source procurement of the Columbus City Code Chapter 329.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.