City of Columbus - File #: 0089-2011

• File #: 0089-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/12/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 3/14/2011
• Final action: 3/17/2011
• Title: To authorize and direct the Director of Public Safety to enter into a contract modification with Principal Decision System International in the amount of $113,915.00 for the Division of Fire for the purchase of TeleStaff automated staffing software service support for the third year and WebStaff usage fees; to authorize the expenditure of $113,915.00 from the General Fund; and to declare an emergency. ($113,915.00)

Date	Ver.	Action By	Action	Result
3/17/2011	1	CITY CLERK	Attest
3/16/2011	1	MAYOR	Signed
3/14/2011	1	Columbus City Council	Approved	Pass
3/14/2011	1	COUNCIL PRESIDENT	Signed
3/1/2011	1	Safety Drafter	Sent for Approval
3/1/2011	1	CITY ATTORNEY	Reviewed and Approved
3/1/2011	1	Safety Drafter	Sent to Clerk's Office for Council
2/28/2011	1	ODI DIRECTOR	Reviewed and Approved
2/25/2011	1	Safety Reviewer	Reviewed and Approved
2/25/2011	1	EBOCO Reviewer	Sent for Approval
2/24/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/24/2011	1	Safety Reviewer	Reviewed and Approved
2/24/2011	1	Auditor Reviewer	Reviewed and Approved
2/24/2011	1	CITY AUDITOR	Reviewed and Approved
2/23/2011	1	Finance Reviewer	Reviewed and Approved
2/22/2011	1	Finance Reviewer	Reviewed and Approved
2/11/2011	1	Finance Reviewer	Reviewed and Approved
1/31/2011	1	SAFETY DIRECTOR	Reviewed and Approved
1/27/2011	1	Safety Reviewer	Reviewed and Approved
1/18/2011	1	Safety Drafter	Sent for Approval

Title

To authorize and direct the Director of Public Safety to enter into a contract modification with Principal Decision System International in the amount of $113,915.00 for the Division of Fire for the purchase of TeleStaff automated staffing software service support for the third year and WebStaff usage fees; to authorize the expenditure of $113,915.00 from the General Fund; and to declare an emergency. ($113,915.00)

Explanation

BACKGROUND:  There is an immediate need for the Division of Fire to purchase TeleStaff automated staffing software service and support and WebStaff usage fees.  This service and support covers software from Principal Decision System International (PDSI), a PC based staffing and overtime management and solution designed specifically for the Division of Fire.  This ordinance is to authorize and direct the Director of Public Safety to enter into the second year of TeleStaff automated staffing software service and support for the Division of Fire.  TeleStaff was purchased by the Division of Fire in 2006 via Ordinance 1057-2006 and upon complete integration of the system, the first year of support was authorized via Ordinance 0212-2009, passed 4/7/2009; the second year of support was authorized via Ordinance 0355-2010 passed 3/29/2010.  This is the third of three years of support, with two additional years of extensions available thereafter.

Bid Information:      PDSI CC: #770258909 - exp. 3/18/2011

Emergency Designation:  Emergency action is requested to guarantee uninterrupted software and website support service.

Fiscal Impact:       This ordinance authorizes an expenditure of $113,915.00 from the 2011 General Fund operating budget for TeleStaff software service and support with PDSI.  The Division of Fire has budgeted $114,000.00 in the 2011 General Fund operating budget for the purchase of software service and support.  The Division of Fire spent $113,915.00 in 2009 and 2010 for these support services.

Body

WHEREAS, there is an immediate need within the Division of Fire to purchase TeleStaff automated staffing software service support and WebStaff usage fees from PDSI Software; and

WHEREAS, this ordinance is to authorize and direct the Director of Public Safety, on behalf of the Division of Fire, to enter into a contract modification with PDSI Software in the amount of $113,915.00 for the third year of purchase of this software and website support; and

WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to authorize the aforementioned purchase, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:  

SECTION 1.  That the Director of Public Safety, on behalf of the Division of Fire, be and is hereby authorized to enter into a contract modification with PDSI Software for the third year of purchase of TeleStaff automated staffing software service support and WebStaff usage fees.

SECTION 2.  That the expenditure of $113,915.00, or so much thereof as may be necessary, is hereby authorized as follows:  Dept/Div 30-04 ~ Fund 010 ~ OCA 301531 ~ OL3 Code 3336.

SECTION 3.   That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.