Explanation
1. BACKGROUND:
The City of Columbus performs rehabilitation activities to existing City-owned bridges in order to prolong the life of the bridges and minimize maintenance/rehabilitation costs. This legislation authorizes the Director of Public Service to enter into a contract for the Bridge Rehabilitation - Annual Citywide Contract Project 1 for the Division of Planning and Operations.
Work for this project includes routine rehabilitation to several bridges within the City. This work consists of but is not limited to crack sealing, concrete patching on all elements of a bridge, railing rehabilitation, epoxy injection, maintenance of traffic, concrete removal, asphalt overlays, sealing cracks in bridge decks and replacement of expansion joint seals.
The estimated Notice to Proceed date is August 9, 2010. Work is to be completed by November 19, 2010. The project was let by the Office of Support Services through vendor services. 4 bids were received on June 17, 2010 (4 majority) and tabulated on June 18, 2010 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Double Z Construction $639,599.40 Columbus, OH Majority
Complete General Construction $736,292.70 Columbus, OH Majority
The Righter Company $751,665.20 Columbus, OH Majority
Lithko Restoration $923,514.68 Columbus, OH Majority
Award is to be made to Double Z Construction, as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction.
2. CONTRACT COMPLIANCE
Double Z Construction 's contract compliance number is 311788042 and expires 1/29/11
3. FISCAL IMPACT
The contract amount for this project will be $869,565.00 based on the bid documents allowing the City to award a contract for an amount more or less than the amount bid using the bid prices. This ordinance authorizes the expenditure of $1,000,000.00 for construction and inspection. Funding for this project is available due to cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested so that this project can happen this construction season.
Title
To authorize the Director of Public Service to enter into a contract with Double Z Construction; and to provide for the payment of inspection services, in connection with the Bridge Rehabilitation - Annual Citywide Contract Project 1 project; to amend the 2010 CIB; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; and the Street and Highway Improvement Fund; and to authorize the expenditure of $1,000,000.00 from the Streets and Highways G.O. Bonds Fund and the Street and Highway Improvement Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for performing rehabilitation activities to existing City-owned bridges in order to prolong the life of the bridges and minimize maintenance/rehabilitation costs; and
WHEREAS, it is necessary to enter into contract to provide for the rehabilitation of these City bridges as part of the Bridge Rehabilitation - Annual Citywide Contract Project 1 project; and
WHEREAS, bids were received on June 17, 2010, and tabulated on June 18, 2010, for the Bridge Rehabilitation - Annual Citywide Contract Project 1 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations in that the funding should be authorized immediately to maintain the schedule of this project and to perform work this construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into contract with Double Z Construction, 2550 Harrison Road, Columbus, Ohio, 43204 for the construction of the Bridge Rehabilitation - Annual Citywide Contract Project 1 project in the amount of $869,565.00 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $130,435.00.
Section 2. That the 2010 Capital Improvement Budget authorized by ordinance 0564-2010 be and is hereby amended due to cancellation of encumbrances from completed projects as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
704 / 530060-100000 / Neil Avenue Area Improvements / $0.00 (Carryover) / $117,070.00) (Carryover) / $117,070.00 (Carryover)
704 / 530086-100000 / Miscellaneous Intersection Improvements / $0.00 (Carryover) / $24,357.00 (Carryover) / $24,357.00 (Carryover)
704 / 530210-100000 / Curb Replacement / $0.00 (Carryover) / $31,512.00 (Carryover) / $31,512.00 (Carryover)
704 / 530301-100000 / Bridge Rehabilitation / $0.00 (Carryover) / $16,889.00 (Carryover) / $16,889.00 (Carryover)
Section 3. That the 2010 Capital Improvement Budget authorized by ordinance 0564-2010 be and is hereby amended to provide sufficient authority for this project as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
704 / 530060-100000 / Neil Avenue Area Improvements / $117,070.00 (Carryover) / ($117,070.00) (Carryover) / $0.00 (Carryover)
704 / 530086-100000 / Miscellaneous Intersection Improvements / $24,357.00 (Carryover) / ($24,357.00) (Carryover) / $0.00 (Carryover)
704 / 530210-100000 / Curb Replacement / $31,512.00 (Carryover) / ($31,512.00) (Carryover) / $0.00 (Carryover)
704 / 530301-100000 / Bridge Rehabilitation / $16,889.00 (Carryover) / ($16,889.00) (Carryover) / $0.00 (Carryover)
704 / 590955-100000 / Operation Safewalks / $1,513.00 (Carryover) / ($1,513.00) (Carryover) / $0.00 (Carryover)
766 / 766999-100000 / Unallocated Balance / $837,560.00 (Carryover) / ($798,061.00) (Carryover) / $39,499.00 (Carryover)
704 / 530301-100010 / Bridge Rehabilitation - Annual Citywide Contract Project 1 / $0.00 (Carryover) / $201,940.00 (Carryover) / $201,940.00 (Carryover)
766 / 530301-100010 / Bridge Rehabilitation - Annual Citywide Contract Project 1 / $0.00 (Carryover) / $798,060.00 (Carryover) / $798,060.00 (Carryover)
SECTION 4. That from the unappropriated monies in the Streets and Highway Improvement Fund, Fund 766, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010, the sum of $798,060.82 be and hereby is appropriated as follows, Object Level One Code 06, Object Level Three Code 6600, OCA 642728 and Project 766999.
Section 5. That the transfer of cash and appropriation within The Streets and Highways G.O. Bonds Fund, 704, be authorized as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530060-100000 / Neil Avenue Area Improvements / 06-6600 / 591260 / $117,069.75
704 / 530086-100000 / Miscellaneous Intersection Improvements / 06-6600 / 590122 / $24,356.03
704 / 530210-100000 / Curb Replacement / 06-6600 / 591148 / $31,512.00
704 / 530301-100000 / City Bridge Rehabilitation / 06-6600 / 704301 / $16,888.69
704 / 540002-100000 / Bikeway Development / 06-6600 / 591088 / $10,599.99
704 / 590955-100000 / Operation Safewalks / 06-6600 / 591090 / $1,512.72
766 / 766999-100000 / Unallocated Balance / 06-6600 / 642728 / $798,060.82
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-100010 / Bridge Rehabilitation - Annual Citywide Contract Project 1 / 06-6600 / 743110 / $201,939.18
766 / 530301-100010 / Bridge Rehabilitation - Annual Citywide Contract Project 1 / 06-6600 / 763110 / $798,060.82
Section 6. That for the purpose of paying the cost of this contract and inspection, the sum of $1,000,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 and the Street and Highway Improvement Fund, No. 766 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-100010 / Bridge Rehabilitation - Annual Citywide Contract Project 1 / 06-6600 / 743110 / $201,939.18
766 / 530301-100010 / Bridge Rehabilitation - Annual Citywide Contract Project 1 / 06-6600 / 763110 / $798,060.82
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.