Explanation
Background:
This ordinance will enable the Director of Recreation and Parks to enter into a contract with the Phoenix Theatre Circle, 77 South High Street, Floor 2, Columbus, Ohio, 43215, for the purpose of creating, producing and staffing summer theatre camps and fall/winter classes at the Davis Performing Arts Center for Youth from May 15, 2005, to December 15, 2005.
A professional service agreement, DE062191, exists with the Phoenix Theatre Circle to provide development services for the period of May through December 2005, for $18,000.00. An aditional contract is needed for the above stated services in the amount of $30,000.00. This need was not anticipated when the first agreement was processed.
The Contract Compliance Number for Phoenix Theatre Circle is #31-1395795.
Due to the unique skills, abilities and teaching experience necessary, the department is requesting the waiver of the bidding provisions of the Columbus City Codes to enter into a contract with the Phoenix Theatre Circle.
This agreement is necessary to continue programming as the Davis Performing Arts Programs for Youth lost its artistic director in September 2004 and has not been able to obtain a replacement.
Emergency action is requested so contract can be processed, funding is in place for necessary expenditures, and no programs will need to be cancelled.
Fiscal Impact:
$30,000.00 is budgeted from the Recreation and Parks Operating Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with the Phoenix Theatre Circle for the purpose of creating, producing and staffing summer theatre camps and fall/winter classes at the Davis Performing Arts Center for Youth, to waive the necessary competitive bidding requirements, to authorize the expenditure of $30,000.00 from the Recreation and Parks Operating Fund, and to declare an emergency. ($30,000.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding and contract with the Phoenix Theatre Circle for the purpose of creating, producing and staffing summer theatre camps and fall/winter classes at the Davis Performing Arts Center from May 15, 2005 through December 15, 2005; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said agreement so funding is in place for said expenditures and no classes need to be cancelled, therby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That this Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for professional services for the instructing of theatre classes at the Davis Performing Arts Center, and does hereby waive provisions of Section 329.06(b) of the Columbus City Codes.
SECTION 2. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with the Phoenix Theatre Circle for the purpose of creating, producing and staffing theatre camps and classes at the Davis Performing Arts Center from May 15, 2005 through December 15, 2005.
SECTION 3. That the expenditure of $30,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Operating Fund 285, OCA Code 511535, Object Level 3 #3346, to pay the cost thereof:
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.