Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to renew an annual agreement (Service Contract # 2164456) for maintenance and support with the Oracle USA, Inc. for the twelve month coverage period from May 31, 2010 through May 30, 2011. This agreement provides computer programming software maintenance on the SPL/WAM system and obligates Oracle USA, Inc. to provide upgrades, new releases, and maintain the work request and asset management system software licensed to the Department of Public Utilities. The amount of funds needed for the renewal of this annual maintenance and support agreement is $61,733.83. This ordinance also requests approval to continue services provided by Oracle USA, Inc. in accordance with sole source procurement provisions, of Section 329 of the Columbus City Code; as it has been determined that Oracle software can be purchased from third party vendors, however, only Oracle can supply network license, maintenance and support.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions; and so as not to negatively impact the operation of the services provided by the Department of Public Utilities to the citizens of Columbus and the surrounding area.
FISCAL IMPACT:
The cost for the annual renewal agreement for computer programming software maintenance and support on the SPL/WAM system for the year 2008 was $33,638.65 and $59,935.78 in 2009, with the provider Oracle USA, Inc. The cost associated with this year's annual renewal agreement is $61,733.83, with a coverage period from May 31, 2010 through May 30, 2011. Funds are budgeted and available in the Department of Technology Internal Service Fund Budget to fund this purchase.
CONTRACT COMPLIANCE:
Vendor Name: Oracle USA, Inc. CC #/F.I.D #: 84-1332677 Expiration Date: 04/24/2011
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an annual agreement with Oracle USA, Inc. to provide computer programming software maintenance and support on the SPL/WAM system; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $61,733.83 from the Department of Technology Internal Service Fund; and to declare an emergency. ($61,733.83)
Body
WHEREAS, the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), has a need to renew an annual agreement for maintenance and support with the Oracle USA, Inc.; and
WHEREAS, this agreement provides computer programming software maintenance on the SPL/WAM system and obligates the vendor to provide upgrades, new releases, and to maintain the work request and asset management system software licensed to the Department of Public Utilities; and
WHEREAS, it is best to continue with these services in order to provide continuous support to the Department of Public Utilities to insure the required maintenance of their infrastructure assets and to maximize the efficiency of their work efforts; and
WHEREAS, this annual renewal agreement for software maintenance, support and upgrades is for a twelve month coverage period from May 31, 2010 through May 30, 2011; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and the Department of Public Utilities in that it is immediately necessary to renew an annual agreement with Oracle USA, Inc. to provide computer programming software maintenance and support on the SPL/WAM system so as not to negatively impact the operation of the services provided by the Department of Public Utilities thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, be and is hereby authorized to renew an annual agreement (Oracle USA, Inc. Service Contract #2164456) with the Oracle USA, Inc. to provide computer programming software maintenance and support on the SPL/WAM system, and of which the agreement also obligates Oracle to provide upgrades, new releases, and to maintain the work request and asset management system software licensed to the Department of Public Utilities, in the amount of $61,733.83 for a twelve month coverage period from May 31, 2010 through May 30, 2011.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the expenditure of $61,733.83 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-01 -- Fund 514 -- Subfund 550 -- OCA Code 514550 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $3,765.76 - DOPW-Electricity/Power
Division 47-01 -- Fund 514 -- Subfund 600 -- OCA Code 514600 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $23,952.73 - DOPW-Water
Division 47-01 -- Fund 514 -- Subfund 650 -- OCA Code 514650 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $26,854.22 - DOSD - Sanitary Sewers
Division 47-01 -- Fund 514 -- Subfund 675 -- OCA Code 514675 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $7,161.12 - Storm Water
SECTION 4. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.