BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with Environmental Systems Research Institute (ESRI) for professional services to assist the City with upgrading its geographic information system (GIS) to version 10.2. Professional services from ESRI will enable the City to review its GIS system architecture, assure that the migration to version 10.2 meets best practice standards, and continue to enhance the GIS system. The term of the agreement will be for one year from the date of a purchase order certified by the City Auditor's Office, and will provide for needed professional services at a cost of $66,268.00.
The City's technology standard for GIS software is ESRI ArcGIS. The City's GIS system supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhoods, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products.
There is an immediate need to obtain professional services from ESRI to review existing ArcGIS system architecture and provide recommendations for optimizing the system for the latest ESRI technology, version 10.2. As the GIS system manufacturer, ESRI has unique technical knowledge of its software, not available from other vendors. So it is in the best interests of the City to obtain services from ESRI to meet immediate needs for professional services. As such, this ordinance requests a waiver of competitive bidding requirements in accordance with section 329.27 of Columbus City Code.
EMERGENCY:
Emergency action is requested to initiate services that are necessary to support daily operations; to ensure no service interruptions.
FISCAL IMPACT:
The total cost for the first year of this new agreement is $66,268.00. Funds have been identified and are budgeted within the Enterprise System Upgrades- GIS Project, Project number: 470047-100005, Department of Technology, Information Services Division, Capital Improvement Bond Fund.
CONTRACT COMPLIANCE:
Vendor Name: Environmental Systems Research Institute CC #: 952775732 Expiration Date: 06/11/2014
Title
To authorize the Director of the Department of Technology to enter into an agreement with Environmental Systems Research Institute (ESRI) for professional services to assist the City with upgrading its geographic information system (GIS); to request a waiver of competitive bidding requirements in accordance with section 329.27 of Columbus City Code; and to authorize the expenditure of $66,268.00 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($66,268.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into an agreement with Environmental Systems Research Institute (ESRI) for professional services to assist the City with upgrading its geographic information system (GIS) to version 10.2; and
WHEREAS, the total cost of services is $66,268.00. The term of the agreement will be one year from the date of a purchase order certified by the City Auditor's office; and
WHEREAS, There is an immediate need to obtain professional services from ESRI to review existing ArcGIS system architecture and provide recommendations for optimizing the system for the latest ESRI technology, version 10.2. As the GIS system manufacturer, ESRI has unique technical knowledge of its software, not available from other vendors. So it is in the best interest of the City to obtain services from ESRI to meet immediate needs for professional services. As such, this ordinance requests a waiver of competitive bidding requirements in accordance with section 329.27 of Columbus City Code.
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to authorize the Director of the Department of Technology to enter into an agreement with Environmental Systems Research Institute (ESRI) for professional services to assist the City with upgrading its geographic information system (GIS) to version 10.2, for the immediate preservation of the public health, peace, property and safety.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into an agreement with Environmental Systems Research Institute (ESRI) for professional services to assist the City with upgrading its geographic information system (GIS) to version 10.2. The term of this agreement will be one year from the date of a purchase order certified by the City Auditor's office. Environmental Systems Research Institute (ESRI) will deliver the services at a cost not to exceed $66,268.00.
SECTION 2: That the expenditure of $66,268.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Capital Improvement Bond Fund, is hereby authorized as follows:
Dept./Div.: 47-02|Fund: 514|Subfund: 002|Project Name: Enterprise System Upgrades- GIS|Project Number: 470047-100005|OCA Code: 474705|Obj. Level 1: 06 |Obj. Level 3: 6655|Amount: $66,268.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That the competitive bidding provisions of the Columbus City Code are hereby waived.
SECTION 7: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.