Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to execute a planned contract modification to a professional services contract with 2LMN, Inc., in the amount of up to $400,000.00 for the detailed design of the Intersection Improvements - Dublin-Granville Road at Ulry Road project.
Ordinance 1528-2017 authorized the Director of Public Service to enter into a professional services contract with 2LMN, Inc., for the Intersection Improvements - Dublin-Granville Road at Ulry Road project. The intent of this project is to widen Dublin-Granville Road for turn lanes (an eastbound left turn lane and potentially a westbound right turn lane) at the intersection with Ulry Road. Design was to proceed in two parts, with Part 1 consisting of traffic analysis; topographic, utility, and right-of-way surveys; and the preparation of a preliminary alignment plan. The specific scope of services for Part 2 was to be defined upon completion of Part 1, but in general Part 2 was to consist of the completion of detailed design for the project.
The original contract amount: $70,861.58 (PO078950, Ord. 1528-2017)
The total of Modification No. 1: $400,000.00 (This Ordinance)
The contract amount including all modifications: $470,861.58
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against 2LMN, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for 2LMN, Inc., is CC015414 and expires 01/31/20.
3. FISCAL IMPACT
Funding in the amount of $400,000.00 is available within Fund 7445, the Hamilton Central College TIF Fund, within the Department of Development. It is necessary to amend the 2018 Capital Improvement Budget to match cash and to align budget authority with the proper project. It is also necessary to appropriate and transfer funds within the Hamilton Central College TIF Fund to align available cash with the appropriate project.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to appropriate and transfer funds within the Hamilton Central College TIF; to authorize the Director of Public Service to enter into a contract modification with 2LMN, Inc., in connection with the Intersection Improvements - Dublin-Granville Road at Ulry Road project; to authorize the expenditure of up to $400,000.00 from the Hamilton Central College TIF for the project; and to declare an emergency. ($400,000.00)
Body
WHEREAS, the original contract with 2LMN, Inc., in the amount of $70,861.58, was authorized by ordinance no. 1528-2017 for the design of the Intersection Improvements - Dublin-Granville Road at Ulry Road project; and
WHEREAS, Part 1of the design contract, the preliminary engineering, is nearing completion; and
WHEREAS, it has become necessary to execute a planned contract modification in an amount up to $400,000.00 to perform the Part 2 of the design contract, the detailed design; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to provide sufficient budget authority for the contract modification; and
WHEREAS, it is necessary to appropriate and transfer funds to align cash with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with 2LMN, Inc., to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be amended to establish sufficient authority for this project as follows:
Fund / Project / Project Name / Current / Change / Amended
7445 / P445002-100000 / Hamilton Central College TIF - Central College Development Authority / $0.00 / $400,000.00 / $400,000.00 (To match cash)
7445 / P445002-100000 / Hamilton Central College TIF - Central College Development Authority (TIF Revenue) / $400,000.00 / ($400,000.00) / $0.00
7445 / P530086-100038 / Intersection Improvements - Dublin-Granville Road at Ulry Road (TIF Revenue) / $0.00 / $400,000.00 / $400,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $400,000.00 is appropriated in Fund 7445 (Hamilton Central College TIF), Dept-Div 4401 (Development Administration), Project P445002-100000 (Hamilton Central College TIF - Central College Development Authority), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $400,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7445 (Hamilton Central College TIF), from Dept-Div 4401 (Development Administration), Project P445002-100000 (Hamilton Central College TIF - Central College Development Authority), Object Class 06 (Capital Outlay) to Dept-Div 4401 (Development Administration), Project P530086-100038 (Intersection Improvements - Dublin-Granville Road at Ulry Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with 2LMN, Inc., 1105 Schrock Road, Suite 516, Columbus, Ohio, 43229, for the Intersection Improvements - Dublin-Granville Road at Ulry Road project in the amount of $400,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 5. That the expenditure of $400,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7445 (Hamilton Central College TIF), from Dept-Div 4401 (Development Administration), Project P530086-100038 (Intersection Improvements - Dublin-Granville Road at Ulry Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.