Explanation
BACKGROUND: This ordinance authorizes the modification of contracts FL006063 and FL006329 for the purchase of five (5) CNG Combination Sewer Cleaning Machines required by the Division of Sewerage and Drainage. These vehicles are used for maintenance and the cleaning of manholes and sewer lines throughout the City of Columbus metropolitan area.
Ordinances 2225-2014 and 1768-2015 were passed November 3, 2014 and July 27, 2015, respectively, to authorize the purchase of these CNG Combination Sewer Cleaning Machines. This authorization was based upon ESEC Corporation’s responses to Solicitations SA005535 and SA005737. Based upon the authorization granted by these ordinances the Finance and Management Director signed two contracts with ESEC Corporation.
Bid Information: The Purchasing Office advertised and solicited competitive bid in accordance with the relevant provisions of City of Columbus Code Chapter 329. Bids were solicited by the Purchasing Office, via Solicitation SA005535 and SA005737, and were opened on September 4, 2014 and March 5, 2015 respectively. ESEC Corporation submitted bids on both solicitations and the Division of Sewerage and Drainage recommended ESEC Corporation for award as the lowest responsive and responsible and best bidder. It has since been determined through performance testing and negotiations with ESEC Corporation that additional modifications are required to increase the front axle rating to maintain the desired water capacity and legal axle loads with full water tanks.
Contract FL006063 (3 vehicles). Total amount of modification No. 1 is ADD $30,427.23. Total contract amount including this modification is $1,230,340.23.
Contract FL006329 (2 vehicles). Total amount of modification No. 1 is ADD $20,284.82. Total contract amount including this modification is $801,826.82.
Contract Compliance: ESEC Corporation (#34-1285858) - Active C.C. (03/20/16)
Emergency Designation: The Division of Sewerage and Drainage requests emergency legislation so that the needed modifications to the five (5) CNG Combination Sewer Cleaning Machines can commence at the earliest opportunity.
FISCAL IMPACT: $50,712.05 is required and budgeted in the Sewer Operating Fund to meet the financial obligations of this expenditure.
Title
To authorize the Finance and Management Director to modify contracts with ESEC Corporation for the purchase of CNG Combination Sewer Cleaning Machines for the Division of Sewerage and Drainage; to authorize the expenditure of $50,712.05 from the Sewer Operating Fund; and to declare an emergency ($50,712.05).
Body
WHEREAS, City Council approved the purchase of five (5) CNG Combination Sewer Cleaning Machines for use by the Division of Sewerage and Drainage in Ordinances 2225-2014 and 1768-2015; and
WHEREAS, contract negotiations have substantially changed the terms of the contract approved the City Council, and
WHEREAS, modifications of the contracts are necessary to accept the CNG Combination Sewer Cleaning Machines; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize and direct the Director of Finance and Management to modify the contracts with ESEC Corporation for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase contracts FL006063 and FL006329 with ESEC Corporation for the purchase of the CNG Combination Sewer Cleaning Machines, as per the terms listed in the attachment.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $50,712.05, or so much thereof as may be needed, is hereby authorized from Sewer Operating Fund 650, OCA Code 605089 , Object Level Three 6652.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.