Explanation
BACKGROUND: To modify and extend existing city-wide UTC contracts for the option to purchase Specialty & Industrial Gases for various City of Columbus agencies including the Division of Sewerage and Drainage, the largest user, to and including November 30, 2010. Extensions of these contracts are necessary to maintain a supply of Specialty and Industrial Gases essential to the operations of the various City Agencies. Formal bids were opened by the Purchasing Office on June 8, 2006. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA002024). Three contracts were established to expire on November 30, 2009, with the option to extend upon mutual agreement and the approval of City Council through November 30, 2010.
FL003233, DeLille Oxygen Company, CC# 310682727 Expires 4/4/2010 (MAJ)
FL003234, Airgas Great Lakes, Inc. CC# 382518089 Expires 7/30/2010 (MAJ)
FL003235, Valley National Gases, Inc. CC# 550460738 Expires 4/16/2011 (MAJ)
1. Amount of additional funds: The estimated annual expenditure for these contracts is $70,000.00. The various City of Columbus agencies and the Division of Sewerage and Drainage will obtain separate approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
None of the companies listed are debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend the option contracts. Various City agencies must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of Specialty & Industrial Gases for various City of Columbus agencies including the Division of Sewerage and Drainage using the Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the UTC for the option to purchase Specialty & Industrial Gases with DeLille Oxygen Company, Airgas Great Lakes, Inc and Valley National Gases, Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bidders; and
WHEREAS, vendors have agreed to extend FL003233, FL003234, and FL003235 at current prices and conditions to and including November 30, 2010, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide Specialty & Industrial Gases for various City of Columbus agencies and the Division of Sewerage and Drainage , this is being submitted for approval as an emergency measure; and
WHEREAS, these Specialty Gases are necessary for the continued operations of various City of Columbus agencies including the Division of Sewerage and Drainage; and
WHEREAS, an emergency exists in the usual daily operation of the various City of Columbus agencies including the Division of Sewerage and Drainage in that it is immediately necessary to extend FL003233, FL003234 and FL003235 for an option to purchase Specialty & Industrial Gases thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to modify and extend FL003233 with DeLille Oxygen; FL003234 with Airgas Great Lakes and FL003235 with Valley National Gases Inc to and including November 30, 2010.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.