Explanation
1. BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with Brehob Corporation to provide Crane and Hoist Maintenance Services for various Divisions of the Department of Public Utilities, FEM Project No. 1402.3. Current facilities to be serviced are Division of Sewerage and Drainage facilities. Additional Department of Public Utilities facilities may be added in the future.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 (Solicitation SA003981). Fifty one (51) vendors (50 MAJ, 1 MBE, 0 FBE) were solicited and two (2) bids (2 MAJ) were received and opened on June 29, 2011. The lowest bid from Brehob Corporation is recommended for an award, as the lowest, responsive and responsible bid received. Their bid amount was $71,752.00. The recommended award amount for the initial year of this contract is $71,752.00. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. The contract is for one (1) year with the option to renew for two (2) additional years, on a year to year basis.
Supplier: Brehob Corporation (35-1153806) Expire 10-1-12. Brehob Corporation does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: There is sufficient budget authority in the Sewerage System Operating Fund for this expenditure. The contract amount will be utilized to provide services under this contract for the various Division of Sewerage and Drainage facilities.
Prior Year Expenditures from Sewerage System Operating Fund
2010 - $31,894.77
2009 - $136,226.11
2008 - $47,755.65
Title
To authorize the Director of Public Utilities to enter into a contract with Brehob Corporation to provide Crane and Hoist Maintenance Services for the Department of Public Utilities, and to authorize the expenditure of $71,752.00 from the Sewer Systems Operating Fund. ($71,752.00)
Body
WHEREAS, a need exists in the Department of Public Utilities for Crane and Hoist Maintenance Services; and
WHEREAS, bids were received and tabulated by the Department of Public Utilities on June 29, 2011, Solicitation SA003981, for Crane and Hoist Maintenance Services for the Department of Public Utilities, FEM Project No. 1402.3; and
WHEREAS, a contract is being established with Brehob Corporation based upon the lowest, responsive, responsible and best bid received; and
WHEREAS, the contract amount will be utilized to provide services under this contract for the various Division of Sewerage and Drainage facilities; and
WHEREAS, the Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a contract with Brehob Corporation for Crane and Hoist Maintenance Services for the Department of Public Utilities, FEM Project No. 1402.3, at the earliest possible date for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for Crane and Hoist Maintenance Services for the various Divisions of the Department of Public Utilities, FEM Project No. 1402.3 in the amount of $71,752.00 with Brehob Corporation, as the lowest, responsive and responsible bidder and in accordance with the specifications on file.
SECTION 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $71,752.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract, as follows:
OCA Code Object Level Three Amount
605378 3372 $71,752.00
Total - $71,752.00
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.