Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Robertson Construction Services, Inc., for the construction of a new Fire Station No. 2 at 150 East Fulton Street, Columbus, Ohio 43215.
The original contract was authorized by Ordinance No. 2592-2015, approved by City Council on November 4, 2015. A modification of the contract is necessary to provide funding for unforeseen site conditions during demolition and construction of the new fire station. The existing site is located in the downtown area with several underground utility unknowns such as sewer and water lines not present on maps or in unidentified locations. Due to these issues, Robertson Construction Services was required to complete substantial work not anticipated in the original scope and as such, a large portion of the original contingency in the contract was expended. This modification will provide funding to pay for the completion of the project.
Robertson Construction Services has institutional knowledge of the project and performed the original renovations. Prices already established in the contract were used to determine the cost of this modification. The delay associated with this modification legislation is due to the cost negotiations between the Office of Construction Management and the contractor.
Emergency action is requested to provide funding for the contract modification and close-out of the construction project.
Robertson Construction Services, Inc. Contract Compliance No. 31-1502538, expiration date November 15, 2019.
Fiscal Impact: This legislation authorizes the expenditure of $166,386.74 from the Construction Management Capital Improvement Fund with Robertson Construction Services for the construction of Fire Station No. 2 at 150 East Fulton Street.
Original Purchase Order Amount (2592-2015): $8,914,000.00
Modification No. 1 (current): $166,386.74
Total (Original and Modification): $9,080,386.74
Title
To authorize the Director of Finance and Management to modify a contract, on behalf of the Office of Construction Management, with Robertson Construction Services, Inc. for the construction of Fire Station No. 2; to authorize the expenditure of $166,386.74 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($166,386.74)
Body
WHEREAS, Ordinance No. 2592-2015, approved by City Council on November 4, 2015, authorized the original contract with Robertson Construction Services for the construction of a new Fire Station No. 2 at 150 East Fulton Street; and
WHEREAS, it is necessary to modify the original contract due to unforeseen construction costs related to the construction; and
WHEREAS, it is necessary to authorize the expenditure of $166,386.74 from the Construction Management Capital Improvement Fund for said costs; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify a contract with Robertson Construction Services, Inc. for the construction of a new Fire Station No. 2 at 150 East Fulton Street, thereby, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Office of Construction Management, with Robertson Construction Services, Inc., for the construction of Fire Station No. 2 at 150 East Fulton Street.
SECTION 2. That the expenditure of $166,386.74, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.