Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with DLZ Ohio, Inc., for the Valleyview Drive Area Water Line Improvements Project, in an amount up to $297,907.09, for Division of Water Contract No. 2119.
This project includes replacing or rehabilitating approximately11,400 linear feet of 6-inch and 8-inch water lines as well as transferring water services from small diameter mains to larger mains, within the Valleyview Drive area.
This project is located within the Hilltop Planning Area and includes the area between W. Broad Street and Interstate 70, west of N. Wheatland Ave, and east of Sylvan Ave.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. understanding of project/project approach, 2. past performance, 3. environmentally preferable consultant, 4. local workforce, and 5. anticipated project team.
Requests for Proposals (RFP's) were received on April 14, 2017 from DLZ Ohio, Inc., GPD Group, IBI Group, DLZ Ohio, Inc., RA Consultants and Ribway Engineering Group.
Note: The RFP included three (3) projects and the top three (3) ranked firms were selected for these projects. The Division of Water determined which projects were to be awarded to each of the top 3 ranked firms.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Valleyview Drive Water Line Improvements agreement be awarded to DLZ Ohio, Inc.
The Contract Compliance Number for DLZ Ohio, Inc. is 31-1268980 (expires 1/31/19, MBR) and their DAX Vendor Number is 004939. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with DLZ Ohio, Inc., for the Valleyview Drive Area Water Line Improvements Project; to authorize a transfer and expenditure up to $297,907.09 within the Water General Obligations Bonds Fund; for the Division of Water; and to amend the 2017 Capital Improvements Budget. ($297,907.09)
Body
WHEREAS, six (6) technical proposals for professional engineering services for three (3) water line rehabilitation projects were received on April 14, 2017; and
WHEREAS, the top three (3) ranked firms were selected for these projects and the Department of Public Utilities recommends that the Valleyview Drive Water Line Improvements project be awarded to DLZ Ohio, Inc.; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Valleyview Drive Area Water Line Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Valleyview Drive Area Water Line Improvements Project with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229; for an expenditure up to $297,907.09; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the transfer of $177,907.09 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund, per the account codes in the attachment to this ordinance. (There is already $120k in Fund 6006, P690236-100095.)
SECTION 3. That the 2017 Capital Improvements Budget is hereby amended, within Fund 6006 - Water G.O. Bond Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690331-100000 (carryover) |HCWP Lag. 1 & 3 Sludge Rmvl | $0 | $283,123 | +$283,123 (establish authority to match cash)
P690331-100000 (carryover) |HCWP Lag. 1 & 3 Sludge Rmvl | $283,123 | $105,215 | -$177,908
P690236-100095 (carryover) | Valleyview Dr. WL Imp’s | $0 | $297,908 | +$297,908 (adding add’l $120k authority for existing cash)
SECTION 4. That the expenditure of $297,907.09 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.