Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc. in the amount of $199,321.60, for professional engineering services for the Power and Water (Power) Geographical Information System (GIS) Project.
This project consists of up to four phases. The first phase consists of data source preparation and documentation, project management and production methodology, proof of concept of one (1) complete distribution circuit, verification of existing Power GIS data within the Downtown area and two ArcFM software licenses. Contract completion for phase one will be within six months after the date of the agreement is signed.
Future phases will further develop the Power GIS system. A modification to the contract will be required for these future phases once the scope has been determined in Phase One. The contract will require future legislation in order to provide the modifications.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." In addition to the evaluation criteria set forth in this Code, additional evaluation criteria for this contract also included: 1. proposal quality and 2. project feasibility.
The Division of Power and Water received technical proposals on April 24, 2009 from five (5) bidders: EMH&T, JCMB Technology, and ATSI Engineering Services, Stantec Consulting Services and Woolpert. Upon review of the technical proposals, the bidders were ranked using the criteria mentioned above and Stantec Consulting Services, Inc. was the firm selected to perform the services for this project. Their Contract Compliance Number is 11-2167170 (expires 1/7/10, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation is funded through the Voted Street Lighting and Electricity Distribution Improvements Fund.
Title
To authorize the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc. for professional engineering services for the Division of Power and Water (Power) Geographical Information System Project; and to authorize the expenditure of $199,321.60 from the Electricity Build America Bonds Fund; for the Division of Power and Water. ($199,321.60)
Body
WHEREAS, three technical proposals for the Division of Power and Water (Power) Geographical Information System Project were received on April 24, 2009; and
WHEREAS, Stantec Consulting Services, Inc. was the firm selected to perform the design services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services for the Division of Power and Water (Power) Geographical Information System Project for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the Division of Power and Water (Power) Geographical Information System Project with the lowest and best bidder, Stantec Consulting Services, Inc., 1500 Lake Shore Drive Suite 100, Columbus, Ohio 43204; in the amount of $199,321.60; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That for the purpose of paying the cost of the contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water (Power), Dept./Div. No. 60-07, Electricity Build America Bonds Fund, Fund No. 559, Project Number 670827-100000, Object Level One 06, Object Level Three 6621, OCA 553827, Amount $199,321.60.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Power and Water.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.