City of Columbus - File #: 1381-2004

• File #: 1381-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/6/2004
• In control: Public Service & Transportation Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize the Finance Director to establish a purchase order for the Transportation Division for the purchase of thermoplastic permanent pavement marking material per the terms and conditions of an existing universal term contract established by the Purchasing Office with Crown Technology LLC; to authorize the expenditure of $30,000.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($30,000.00)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/14/2004	1	Auditor Reviewer	Reviewed and Approved
7/14/2004	1	CITY AUDITOR	Reviewed and Approved
7/14/2004	1	Service Drafter	Sent to Clerk's Office for Council
7/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2004	1	Finance Reviewer	Reviewed and Approved
7/8/2004	1	FINANCE DIRECTOR	Reviewed and Approved
7/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2004	1	CITY ATTORNEY	Reviewed and Approved
7/8/2004	1	EBOCO Reviewer	Reviewed and Approved
7/8/2004	1	ODI DIRECTOR	Reviewed and Approved
7/7/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/7/2004	1	Service Drafter	Sent for Approval
7/6/2004	1	Service Drafter	Sent for Approval
7/6/2004	1	Service Reviewer	Reviewed and Approved
7/6/2004	1	Service Drafter	Sent for Approval
7/6/2004	1	Service Drafter	Sent for Approval

Explanation

This ordinance authorizes the Finance Director to issue a purchase order for the procurement of thermoplastic permanent pavement marking materials.  The Public Service Department, Transportation Division, utilizes thermoplastic permanent pavement marking material to delineate traffic lanes and effect messages to motorists ("right turn only," "school zone ahead," etcetera) on arterial roadway surfaces.   Thermoplastic lasts much longer (versus using paint) and for that reason is eligible for capital improvement funding.  Thermoplastic is purchased in bulk quantities in two different colors (yellow and white) and is applied by Transportation Division personnel using specialized equipment that heats the material to near-liquid condition and then extrudes it in the desired shapes and dimensions.

The Purchasing Office solicited formal bids for thermoplastic in 2003 and has established a city-wide contract (FL001686) for its purchase through May 31, 2005, from Crown Technology LLC. This ordinance authorizes the expenditure of up to $30,000.00 for thermoplastic per the terms and conditions of this city-wide contract.  

Fiscal Impact:  The Transportation Division budgeted $1 million for permanent pavement markings and materials in the 2004 Capital Improvements Budget.  This ordinance authorizes an expenditure of $30,000.00.  Spending for this commodity was authorized last year in the amount of $206,558.00 by Ordinance 0831-2003, passed by City Council on June 2, 2003.

Emergency action is requested to provide for an uninterrupted supply of this commodity that is critical to the city's summer lane lining, resurfacing and wheel chair ramp installation programs.

Title

To authorize the Finance Director to establish a purchase order for the Transportation Division for the purchase of thermoplastic permanent pavement marking material per the terms and conditions of an existing universal term contract established by the Purchasing Office with Crown Technology LLC; to authorize the expenditure of $30,000.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency.  ($30,000.00)

Body

WHEREAS, the Public Service Department, Transportation Division, utilizes thermoplastic permanent pavement marking material to delineate traffic lanes and effect messages to motorists on arterial roadway surfaces; and

WHEREAS, Purchasing has provided for a universal term contract with Crown Technology LLC for this purpose; and

WHEREAS, this ordinance authorizes the expenditure of up to $30,000.00 for thermoplastic permanent pavement marking material; and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to authorize this expenditure before City Council's summer recess in order to provide for an uninterrupted supply of this commodity that is critical to the city's summer street painting, resurfacing and wheel chair ramp installation programs, thereby preserving the public health, peace, property, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.   That the Finance Director be and hereby is authorized to establish a purchase order for the purchase of thermoplastic permanent pavement marking material per the terms and conditions of universal term contract FL001686 established by the Purchasing Office with Crown Technology LLC for this purpose on behalf of the Transportation Division.

SECTION 2.   That for the purpose of paying for said thermoplastic permanent pavement marking material, the expenditure of $30,000.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385 and Project 540013.

SECTION 3.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.