Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement for Motorola Radios with Motorola Inc. The Division of Support Services needs to purchase six (6) radios and kits for the Division of Police’s motorcycle unit to install on their new motorcycles arriving in spring 2019. An existing Universal Term Contract was established by the Purchasing Office for such purpose with Motorola, Inc.
Bid Information: A Universal Term Contract with Motorola Inc. exists for this expenditure. The contract compliance number for Motorola Inc. is 36-1115800: Expires 4/11/2020 and PA003503.
EMERGENCY: Emergency designation is requested in order to ensure regional radio interoperability with surrounding Public Safety Agencies as well as to provide safety to those first responders in the Division of Police.
FISCAL IMPACT: This ordinance authorizes the transfer of funds between projects in the Safety Bond Fund. Funding for this expenditure is available in Public Safety's Capital Improvement Fund.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Department of Public Safety's Bond Fund; to authorize the Finance and Management Director to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement with Motorola, Inc. for the purchase of six (6) radios and kits for the Division of Police’s motorcycle unit; to authorize the expenditure of $28,497.84 from Public Safety's Capital Improvement Fund; and to declare an emergency. ($28,497.84)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and transfer cash between projects within the Department of Public Safety's Bond fund; and,
WHEREAS, the Department of Public Safety, Division of Police motorcycle unit is in need of new radios to be installed on motorcycles arriving in Spring 2019; and,
WHEREAS, a Universal Term Contract established by the Purchasing Office with Motorola, Inc. exists for this purchase; and,
WHEREAS, funds are budgeted in the Department of Public Safety's 2018 Capital Improvement Budget for the purchase of Police radios, and,
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to authorize and direct the Finance and Management Director to associate the General Budget Reservation and expend funds from the Capital Improvement Fund for the purchase of portable radios and accessories to ensure regional radio interoperability with surrounding Public Safety Agencies, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget, authorized by ordinance 1010-2018, be amended as follows to establish sufficient authority for this project:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fund 7701
Safety Systems Updates | P320020-100000 | $1,161,131 | $1,132,633 | ($28,498)
Police and Fire Annual Radio Equipment | P320001-100001 | $500,000 | $528,498 | $28,498
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement with Motorola, Inc. for the purchase of portable radios and accessories in accordance with the terms and conditions of contract PA003503, for the Department of Public Safety.
SECTION 3. That the transfer of $28,497.84, or so much thereof as may be needed, is hereby authorized within Fund 7701, Safety Voted Bond Fund in Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $28,497.84, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.