Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Heapy Engineering for professional services for the design and construction of the HVAC and electrical lighting upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard.
The requested services include master plan and design of an energy retrofit for the operational needs of the Division of Police. The retrofit shall incorporate chiller replacement, cooling tower replacement, boiler replacement, and electrical lighting for the interior and exterior. The master plan shall be developed and approved before design/development drawings are completed.
Funding for this project is available from the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009, which represents a Presidential priority to deploy the cheapest, cleanest, and most reliable energy technologies available - energy efficiency and conservation - across the country.
Requests for Statements of Qualifications were advertised on August 13, 2009 and responses were due on or before September 3, 2009. The City received five statements from the following firms (1 FBE, 0 MBE): Heapy Engineering, Advanced Engineering Consultants, Ltd. (FBE), Burgess & Niple, Kramer Engineers, and Korda/Nemeth Engineering, Inc. Applied Engineering Group, Ltd., was deemed non-responsive due to their late submission. The scores were as follows:
Heapy Engineering 482
Advanced Engineering Consultants, Ltd. 416
Burgess & Niple 383
Kramer Engineers 311
Korda/Nemeth Engineering, Inc. 198
A five-member committee evaluated the proposals, consisting of two members from the Office of Construction Management, one member from the Facilities Management Division, and two non-voting members from the Division of Police. Heapy Engineering was the highest-ranked firm. They received the number one ranking by all committee members. They scored particularly well in understanding the project, past performance, tasks defined, innovative approach, and cost containment.
Fiscal Impact: The Federal Grant does not require any local match. There are no other City monies budgeted or planned for this project.
Heapy Engineering Contract Compliance No. 31-1743951; expiration date November 20, 2011.
Emergency action is requested so that the improvements to be undertaken may begin as soon as possible. Under Federal regulation, these monies must be allocated within eighteen months of the United States Department of Energy formal acceptance and must be fully spent within thirty-six months of award notice. Otherwise, funding must be returned.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Heapy Engineering for professional services for the design and construction of the HVAC and electrical lighting upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard; to authorize a transfer between object levels; and to authorize the expenditure of $154,200.00 from the Energy General Government Grants Fund; and to declare an emergency. ($154,200.00)
Body
WHEREAS, it is necessary to contract with an engineering firm for professional services for the design and construction of the HVAC and electrical lighting upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard; and
WHEREAS, a five-person evaluation committee recommended Heapy Engineering as the most qualified firm; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to enter into a contract with Heapy Engineering for professional services for the design and construction of the HVAC and electrical lighting upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard and to do so as quickly as possible in order to meet the provisions of the Federal ARRA grant and to realize the benefits of the electrical lighting upgrade and retrofit; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with Heapy Engineering for professional services for the design and construction of the HVAC and electrical lighting upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard.
SECTION 2: That the Auditor's Office is hereby authorized to transfer appropriation of $154,200.00 within fund 220, grant number 459106, from object level 06 to object level 03, OCA number 459109.
SECTION 3. That the expenditure of $154,200.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to be expended from the Department of Finance and Management, Department: 45-50, Fund 220, Grant number 459106, Object Level One 03, Object Level Three 3337, OCA Code 459109.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.