Explanation
Background:
This ordinance will authorize the Director of Recreation and Parks to enter into a contract with Able Contracting Group for Berliner Park Ball Diamond Fence Repairs.
The work includes fence improvements to 12 ball diamonds at Berliner Park.
A contingency amount of $12,854.00 is being included in this project
The Contract Compliance Number for Able Contracting Group is #34-1086164.
Formal bids were received by the Recreation and Parks Department for the Berliner Park Fence Repairs, as follows:
Status Base Bid Amount
Able Contracting Group FBE $37,911.50
Lannis Fence Majority $38,719.00
Gateway Fence Majority $39,979.00
Paul Peterson Co. Majority $52,892.00
Nationwide Fence Majority $68,431.00
This project is a re-bid of originally bid project where ordiance #1881-2006 was created. This original oridiance was approved by all required City Departments, however at the request of Recreation and Parks was removed from City Council Agenda.
The Auditor's Certificate will remain AC#026401 and the vendor will remain the same.
Emergency action is necessary, as safety issues are present and situation needs to be corrected before spring 2007 season. Immediate contract award will allow contractor to order material and work during winter as weather permits.
Fiscal Impact:
AC#026401 is already available for this project.
$50,765.00 is required and budgeted in the Recreation and Parks Operating Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with Able Contracting Group for Berliner Park Ball Diamond Fence Repairs, to authorize the expenditure of $50,765.00 from the Recreation and Parks Operating Fund, and to declare an emergency. ($50,765.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on December 19th, 2006, and the contract for the Berliner Ball Diamond Fence Repairs will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract to enable completion of project as safety issues are present and need to be corrected prior to spring season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Able Contracting Group for the Berliner Park Ball Diamond Fence Repairs.
Section 2. That the expenditure of $50,765.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Operating Fund No.285, Dept. 51-01, OCA Code 510404, and Object Level 3 No. 3370, to pay the cost thereof. AC#026401 is already created for this expenditure.
Section 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $12,854.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.