Explanation
This legislation authorizes the Director of Public Service to enter into a contract for the Bridge Rehabilitation - Campus View over Conrail East of High Street project and to provide payment for construction administration and inspection services.
The work for which this project consists of the rehabilitation of the existing structure over the existing railroad on East Campus View Boulevard, including expansion joint and approach slab replacement, deck resurfacing and slab replacement, deck resurfacing and concrete repairs, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
The estimated Notice to Proceed date is May 8, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on March 19, 2013, (four majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Double Z Construction Co. $466,290.16 Columbus, Ohio Majority
Complete General Construction Co. $468,220.20 Columbus, Ohio Majority
Bridge Overlay Systems $477,781.00 Canfield, Ohio Majority
Shelly and Sands $708,039.25 Columbus, Ohio Majority
Award is to be made to Double Z Construction Co., as the lowest responsive and responsible and best bidder. The contract amount will be $466,290.16. The amount for construction administration and inspection services will be $46,629.01.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Co.
2. CONTRACT COMPLIANCE
The contract compliance number for Double Z Construction Co. is 311788042 and expires on 3/4/15.
3. FISCAL IMPACT
Funds in the amount of $512,919.17 are available for this project in the Street and Highway Improvement Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bridge rehabilitation work at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Co. for the Bridge Rehabilitation - Campus View over Conrail East of High Street project; to provide for the payment of construction administration and inspection services in connection with the project; to authorize the expenditure of up to $512,919.17 from the Streets and Highways Bond Fund; and to declare an emergency. ($512,919.17)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Bridge Rehabilitation - Campus View over Conrail East of High Street project; and
WHEREAS, work on this project consists of the rehabilitation of the existing structure over the existing railroad on East Campus View Boulevard, including expansion joint and approach slab replacement, deck resurfacing and slab replacement, deck resurfacing and concrete repairs; and
WHEREAS, Double Z Construction Co. will be awarded the contract for the Bridge Rehabilitation - Campus View over Conrail East of High Street project; and
WHEREAS, it is necessary to enter into contract with Double Z Construction Co.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Deparetment of Public Service in that this project should proceed immediately for the rehabilitation of this bridge to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100006 / 2012 Neighborhood Infrastructure (Voted Carryover) / $2,138,316 / ($512,920) / $1,625,396
704 / 530301-160119 / Bridge Rehabilitation - Campus View over Conrail East of High Street (Voted Carryover) / $0 / $512,920.00 / $40,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100006 / 2012 Neighborhood Infrastructure (Voted Carryover) / 06-6600 / 741046 / $512,919.17
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-160119 / Bridge Rehabilitation - Campus View over Conrail East of High Street / 06-6600 / 731119 / $512,919.17
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Double Z Construction Co., 2550 Harrison Road, Columbus, Ohio, 43204, for the construction of the Bridge Rehabilitation - Campus View over Conrail East of High Street project in an amount up to $466,290.16 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $46,629.01
SECTION 4. That for the purpose of paying the cost of this contract and inspection, the sum of $512,919.17 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530301-160119 / Bridge Rehabilitation - Campus View over Conrail East of High Street / 06-6631 / 731119 / $466,290.16
704 / 530301-160119 / Bridge Rehabilitation - Campus View over Conrail East of High Street / 06-6682 / 731119 / $46,629.01
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.